I had plenty of time on the plane yesterday to think about this, and here are my thoughts on the event. If they drastically improved the water situation, had the awards on time, and worked harder to communicate, this would be a much improved event. I've cooked worse events by far. As for the grilling event, I don't know much about what went on as we didn't cook it.
The water is a very, very simple fix. Get a tank twice as large for 40 teams, or get two of them. Done. Fixed. If you get more teams next year, do the math and get the appropriate amount of water. Learning from your mistakes makes everyone better the next time around.
Create a schedule that works. The event ended at 6:00PM. If they wanted us to stay until then, they could have scheduled the awards for then. I understand the liability of allowing people to drive their vehicles into the contest site where spectators are roaming around looking down at a paper tray full of barbecue and not paying attention. Telling us they are at 4:30PM and then hiding until after 5:30PM is not acceptable. Using the excuse that they had to assemble the prize packages is not good enough either. Why wasn't this done on the morning of the event when everyone had more time? Another simple fix.
Finally, in theory it's easy to fix the communication issues. If you spoke with the organizer, I'd bet he'd say he thought he did a great job of communication. In fact, it was not a great job, but that's an easy fix too. If you're not a good communicator, find someone who is and ask them to help out. Anyone can give out good news. Some folks don't do well giving bad news. Nineteen out of 20 times, bad news is better than no news. Easy peasy!
This was not a bad contest. There were some things that could have been improved, and without much additional effort. When you decide to enter next year, call the organizer and ask him if the issues of the previous year have been remedied. Be specific with your questions. If you don't like the answers, don't send in your entry. If you get there and the issues aren't fixed, don't support the event the following year. Too many years of bad events will kill the thing on it's own, but let's hope this doesn't happen because New York can use more contests!
Rod