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Caterers (Sorry it's long)

  • Thread starter Thread starter Roo-B-Q'N
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Roo-B-Q'N

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We cooked for a 40th birthday party this weekend 50 people, and a wedding reception 125 people. Took us most of Sunday to recover :shock: I don't know how you guys that do this for a living do it day in and day out. I think I am cured of my desire to be a caterer after this past weekend.

Took Friday off and cooked for the birthday part that was Friday night. Had 4 briskets on and they hit 190 degrees in like 4.5 hours at 250 degrees. They were small points and were only about 7 pounds. Thought the timing was a bit off but wherever I checked the thermometer (instant read read 190) Coolered them for about three hours and put 10 #'s of chicken wings in the cooker. One of the 4 briskets was so tough it was hard to pull (I know I know who pulls a brisket, but that is what they wanted)

Besides the meat we had coleslaw and broccoli salad and beans. This was for an 8 p.m. party so we thought that all of that food would just sit there as people would have already eaten. WRONG People plowed through the food like they had never eaten before. Got some really nice compliments and could have handed out some cards had I had them with me.

Saturday woke up and placed 4 more briskets in the cooker and they took almost 7.5 hours at 250 degrees coolered them and packed everything up and took on site to cook 40 pcs of hindquarters and 40# of wings (I will never move my equipment like that again, what a pain). Due to some cosmic math computations this was the perfect breakdown of meats that would serve the guests all night (so the bride thought).

First she mis counted the guests, then several of the guests just had to come through the line three or four times to get more so that in the end we ran out of Brisket and had about 6 pieces of chicken left. Also a chit load of broccoli salad, some beans and slaw.

Don't know how that will all fall out, but the groom was happy and kept telling us that people thought the food was awesome, with the exception of some little old ladies that thought the beans were to spicey. I had one lady come up to me and tell me they were from Washington State and they don't get good beef up there and this was the best beef she had eaten in 30 years. Another lady told me she didn't think brisket could get so tender. Her husband told me that my brisket was just as good as Famous Dave's, so I killed him :lol:

Anyway, many leasons learned from this past weekend. When cooking Q ALWAYS cook more meat than sides, people will always go for the meat. Number two tell your customers that cosmic math will not prevent people from asking for both meats even if they are offered one or the other. Cook the same amount of each meat. And the most important leason I think I learned is I DON'T WANT TO BE A CATERER:twisted:
 
Don't give up so soon ROO! YOu just need to recruit some help....It can definatleyu get hectic but if you've got plenty of help and relief( especially that can follow explicit directions) you'll do fine...... I always used the kind of help that likes Q in payment...although a couple of paid servers (if needed) are priceless!
Never bring your equipment without recieving EXTRA $$$$. Hey people want what they want and I've found that their more than willing to pay for it! It ain't easy but if you plan and prepare right it can be fun!

BTW download the catering planner from the Arizona BBQ assocoiations website.....it's a great guide..that I've used for a few years now...that kinda stuff once learned will come second nature....Good luck in the future Q'ing even if you don't do the CATERING thang!!:mrgreen:


EDIT: oh yeah one more thing always serve your customers yourself unless they've paid more and your prepared more...'cause they'll allways eat more when serving themselves!
 
Great post Tom and despite the untimely demise of one of the guests, (erstwhile Famous Dave's brisket fan), you worked your butt off for a real nice time and a good-sized crowd to boot.
 
Sounds like a long weekend for sure! The more I read about events like this ... makes me wonder if I'd ever want to caterer or not :icon_smil
 
It's not so bad, if......

you have help you can depend on. We cooked as follows this weekend, but our help made it for us.

Vended Friday. 300 meals.
135 People Friday night (main pit and trailer). Wife and 1 helper.
90 People Saturday morning (pick up meat).
125 people at 5:30pm Saturday (old 3 door offset). Me and 1 helper.
200 people at 6:30pm Saturday (commercial kitchen). Wife and 3 helpers.
150 people at 7:15pm Saturday (main pit and trailer). 4 helpers.

I did nothing Sunday, but it was well worth it.
 
you have help you can depend on. We cooked as follows this weekend, but our help made it for us.

Vended Friday. 300 meals.
135 People Friday night (main pit and trailer). Wife and 1 helper.
90 People Saturday morning (pick up meat).
125 people at 5:30pm Saturday (old 3 door offset). Me and 1 helper.
200 people at 6:30pm Saturday (commercial kitchen). Wife and 3 helpers.
150 people at 7:15pm Saturday (main pit and trailer). 4 helpers.

I did nothing Sunday, but it was well worth it.


Holy crap man, that is crazy you must be mighty organized to pull off stuff like that, Nice work.
 
Hang in there Tom! That little old lady from Washington probably gets her beef from Albertsons! I'd be worn out too!

Brian
 
Great post....I can relate, catered our family reunion two weeks ago. Then my wife and I provided the entertainments as well. We cooked chicken and ribs friday night, then provided three hours of karaoke, then on Saturday, we cooked up briskets, pulled pork, ribs and beans. Then we provided six hours of karaoke. My wife said she didn't have the opportunity to visit with anybody and it all went too fast.

Last year we spent one whole day out on the lake too. I missed that. So I told her next year we won't do the cooking and the karaoke, she said we definitely will cook next year and do karaoke as well. hahahaha
 
Gets better after each event, trust me! I stress like a &%$*$% before each event, but I am always complimented on the Q and service and it makes it worth while. BTW: I love the check, brother!
 
Probably the main reason that you are whupped is schlepping the equipment around. Getting a catering rig would fix that.
 
If you need a catering planner you can get a freebie copy from http://www.bbq-review.com/forum/viewtopic.php?t=10 it is an Excel spread sheet or as anExcel spread sheet in a Zip file.

If you don't have Excel on your machine there are even links to a free Office Suite, so you can open the Excel spreadsheet and work with it.

On the catering side, having regular pt workers who will serve for you, when it is meal times makes the difference, IMO, between working your ass to the bone, and having time to visit.

On the gigs I have done for more than 75, I like to have an extra server for every 25 people, so the party of 50 I would cover on my own or with the wife, and the 125 party I would have 3 servers in to cover it.

I dislike doing family gigs, unless I am giving the meal as a gift, as you can visit while things are cooking, but once things get serious and you are serving or cleaning up, there are just never enough hours in the day.
 
Out of curiosity, what kind of cash does doing something like that bring in gross and net? Have been kicking around getting the wifey in to something like that, but only if it is worth it.

Thx
John
 
Out of curiosity, what kind of cash does doing something like that bring in gross and net? Have been kicking around getting the wifey in to something like that, but only if it is worth it.

Thx
John

Exactly what I was wondering. I always thought it might be fun to cater a few small events with quality Q after I retire. At least I thought so until I read Roo-B-Q'N's post. :icon_blush:
 
Well, RIX, we are extremely well organized...

and have bought a bunch of equipment this year that allowed us to pull it off. We have 2 freezers, a commercial cooler, a commercial worktop cooler, the fec500 and the trailer, along with tons of cambro's and assorted "stuff" acquired over the past few years. We also have access to reasonably rent a nice commerial kitchen when need be (keeps health dept. happy).

With regard to gross vs. net income, what you see in my post is approximately $10,500 worth of work, which should net $5,500, not counting equipment pay down, depreciation, insurance, etc. True net is most likely nearer to $4,000, but tough to figure as we started slow and paid cash as we went along.
 
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and have bought a bunch of equipment this year that allowed us to pull it off. We have 2 freezers, a commercial cooler, a commercial worktop cooler, the fec500 and the trailer, along with tons of cambro's and assorted "stuff" acquired over the past few years. We also have access to reasonably rent a nice commerial kitchen when need be (keeps health dept. happy).

With regard to gross vs. net income, what you see in my post is approximately $10,500 worth of work, which should net $5,500, not counting equipment pay down, depreciation, insurance, etc. True net is most likely nearer to $4,000, but tough to figure as we started slow and paid cash as we went along.


Can you clarify this please? Is this what you have into the business? I am curious what your gross and net are for each individual event.

Jason
 
We have approximately

$95,000 invested in the business, including equipment and facilities. As far as gross and net on each event, you have to rationalize a Return On Investment to determine what your actual costs are, including the cost of the monies invested as compared to their earning power elsewhere. Long anser short, we figure we get to keep about 30% for our efforts for each event (barring any mistakes).

To go off on a rant here, one reason many businesses fail, is that people don't do all of their homework. If you look at our raw goods bill versus our sales, it's a huge number until you add in the many things people forget including (insurance, equipment, licenses, labor, training, vending fees, vehicle costs, operational costs, electric bils, blah blah blah....)
 
Yep. Sounds about right. That is why you basically need to figure one third of cost for food, one third for overhead (which should cover the above mentioned insurance and such), and one third for profit. That is a pretty basic starting scenario for figuring billing.
 
Yep. Sounds about right. That is why you basically need to figure one third of cost for food, one third for overhead (which should cover the above mentioned insurance and such), and one third for profit. That is a pretty basic starting scenario for figuring billing.


What he said, trust me!:shock:
 
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