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Catering, Vending and Cooking For The Masses. this forum is OnTopic. A resource to help with catering, vending and just cooking for large parties. Topics to include Getting Started, Ethics, Marketing, Catering resources, Formulas and recipes for cooking for large groups. |
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01-10-2020, 02:13 PM | #1 |
Full Fledged Farker
Join Date: 08-27-13
Location: Canton, NC
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Guest Counts
How do you handle guest counts. We get alot of inquiries and the numbers are usually higher then when the RSVP's come back. They say 150 people and then only 125 RSVP back. Do you wait to send the contract until after the RSVP to see the final count? I've already sent a qoute for the 150 people and told them they have to have a final count 14 days out from the event.
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Wicked Smoke BBQ Company | Myron Mixon 72xc | Rec-Tec 680 |www.wickedsmokebbq.com | |
01-10-2020, 08:47 PM | #2 |
Full Fledged Farker
Join Date: 07-03-13
Location: St Paul, MN
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I give 10 days prior for final count. I bill what the final count is, regardless of how many show up, since that's what I prepared for.
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Thanks from:---> |
01-12-2020, 06:03 PM | #3 |
is Blowin Smoke!
Join Date: 10-16-08
Location: Virginia
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We get a contract based on their expected guest count. Depending on the event, we may have a clause that says if the count drops below x the price will be higher. We get the final guest counts for weddings 14 days and other events 10 days prior to the event. We then invoice for the balance due at that time.
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Ole Hickory EL-EW, FEC 120, Lang 84, Custom Off Set |
01-13-2020, 04:35 PM | #4 | |
Knows what a fatty is.
Join Date: 06-25-19
Location: Northern California
Name/Nickname : Dave
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Quote:
Did you do it on your own in excel or word? or did you buy one offline? |
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01-14-2020, 09:07 PM | #5 |
is Blowin Smoke!
Join Date: 10-16-08
Location: Virginia
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We'll work up a proposal/estimate for pricing with a breadown of labor, food, abc, rentals, etc and send to the client. Once they've reviewed and would like to book a date, we'll request all their info and event details and list on a catering agreement for them to review, sign and return with a deposit to lock a date in. It's all drawn up on word and has been a 10 year evolving contract.
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Ole Hickory EL-EW, FEC 120, Lang 84, Custom Off Set |
01-15-2020, 05:36 AM | #6 |
Full Fledged Farker
Join Date: 07-03-13
Location: St Paul, MN
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If you use an accounting software, Xero or Quuckbooks, they will have templates for quotes/invoices, but Word/Excel has templates too. I got a contract off a trial subscription to Rocket Lawyer.
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