Need some help trying to host a cookoff/fundraiser

BlazinSS934 · 09-03-2010, 09:58 AM

I am a volunteer firefighter and every year we try to to run a fundraiser. The company kicked around a few ideas and they want me to look into running a bbq cook-off. I have partipated in a few contests and I know my way around the grill and smoker, so to the I am the resident smoke head.

some of my handy work http://www.nydailynews.com/lifestyle..._cookoff_.html

http://www.fdnntv.com/Jim_Beam_Terry...house_Cook_Off
Link with video

I am the guy holding the jim beam bottle It was my recipe but i declined the interview so my buddy dana did it and the daily news blew up the fact that he was a professional chef.

back to my question.

how do I go about running a cook-off.
it would be easier to host a comp. and have someone else run it im clueless here any help would be great

we are located in nassau county NY
we have access to a 5 acre grass area w/ a nice gazzebo that has a full service kitchen next to it.
we would also be able to secure nice sized parking lot
we hosted the NYS Parade in 2009 so we know how to handle logistics

just looking for a push in the right direction and some ideas

Sal Astuto

CBQ · 09-03-2010, 03:36 PM

Quote:

Originally Posted by BlazinSS934

I am a volunteer firefighter and every year we try to to run a fundraiser. The company kicked around a few ideas and they want me to look into running a bbq cook-off. I have partipated in a few contests and I know my way around the grill and smoker, so to the I am the resident smoke head.

some of my handy work http://www.nydailynews.com/lifestyle..._cookoff_.html

http://www.fdnntv.com/Jim_Beam_Terry...house_Cook_Off
Link with video

I am the guy holding the jim beam bottle It was my recipe but i declined the interview so my buddy dana did it and the daily news blew up the fact that he was a professional chef.

back to my question.

how do I go about running a cook-off.
it would be easier to host a comp. and have someone else run it im clueless here any help would be great

we are located in nassau county NY
we have access to a 5 acre grass area w/ a nice gazzebo that has a full service kitchen next to it.
we would also be able to secure nice sized parking lot
we hosted the NYS Parade in 2009 so we know how to handle logistics

just looking for a push in the right direction and some ideas

Sal Astuto

A KCBS sanctioned event will draw more teams, and they will run the contest for you - at least the competition part. You have to handle the logistics - permits, insurance, sponsors, power, water, a judging space, sanitation.

The New England Barbecue Society (nebs.org) helps with a lot of contests in NY. Try shooting them an email. They may have some suggestions, and can also point you in the right direction to get KCBS sanctioned.

BBQchef33 · 09-15-2010, 10:14 PM

On it! :)

Sledneck · 09-15-2010, 10:20 PM

FBA (Florida BBQ Association) would be another option besides KCBS for sanctioning.

olewarthog · 09-16-2010, 11:29 AM

As a contest organizer, I suggest you go the sanctioning route. Not only does being sanctioned give your contest credibility, you will have not only a pool of cook teams to invite to your event but qualified judges as well.

In terms of setting up a contest, the biggest obstacle most organizers face is providing adequate power & water to the cook sites. You don't have to run an outlet & spigot to every cook site, but you do need to have adequate access within 100 yards of every site. Don't go cheap on the power setup. Nothing will cause more grumbling among cook teams that breakers that trip every 15 minutes. At my site, I had 2 central poles with enough outlets that each team had a separate 20 amp circuit. Unless your fire dept has access to large, portable generators, be prepared to spend a couple thousand dollars on power & water. And don't forget about bathroom facilities or porta-potties.

I noticed you said your site had a gazebo. Is it large enough to handle the judging tables? On the average, you will need a table of judges for every 5-6 teams. So if you have 25 teams, you would need 5 tables that could seat either 5 or 6 judges (depending on the sanctioning organizations rules) at each table. If the gazebo is not that big, then you will need a large tent for judging.

A big item, since you are doing this as a fund raiser is sponsors. It is really tough attracting sponsors in many areas in this economy. Still, you have to have some to offset costs & part of the prize money. Sometimes in kind donations are better than cash. I had an ice vendor donate all the ice we needed. We gave ice away & that made a good impression on the cook teams. We also were able to get our trophies & medals donated. Little things like that really add up in the end.

If you have any questions, feel free to PM me.

motoeric · 09-16-2010, 11:36 AM

Sal,

PM me your email address. I have an extensive outline in MS Word of what is involved with a cook off.

Heck, I'm heading to Bethpage in about an hour and I could have just dropped them off at your firehouse. Couldn't be too far away.

Eric Devlin

Sawdustguy · 09-17-2010, 03:00 AM

Quote:

Originally Posted by BlazinSS934

I am a volunteer firefighter and every year we try to to run a fundraiser. The company kicked around a few ideas and they want me to look into running a bbq cook-off. I have partipated in a few contests and I know my way around the grill and smoker, so to the I am the resident smoke head.

some of my handy work http://www.nydailynews.com/lifestyle..._cookoff_.html

http://www.fdnntv.com/Jim_Beam_Terry...house_Cook_Off
Link with video

I am the guy holding the jim beam bottle It was my recipe but i declined the interview so my buddy dana did it and the daily news blew up the fact that he was a professional chef.

back to my question.

how do I go about running a cook-off.
it would be easier to host a comp. and have someone else run it im clueless here any help would be great

we are located in nassau county NY
we have access to a 5 acre grass area w/ a nice gazzebo that has a full service kitchen next to it.
we would also be able to secure nice sized parking lot
we hosted the NYS Parade in 2009 so we know how to handle logistics

just looking for a push in the right direction and some ideas

Sal Astuto

Great idea Sal. I grew up in Hicksville and was a member of Engine Company 7 for six years back in the day when Richy Magee was Captain before moving east. I would compete in a heartbeat. It would be great to see some of the guys again. You will be in good hands with Phil and Eric helping.

Anchors Smokeshop · 09-17-2010, 10:27 AM

What's the latest on this? I'd be willing to compete.

BlazinSS934 · 09-18-2010, 01:50 PM

thanks for all the responses, I have had a hectic few weeks . This is still in the infantile stages, we are trying to get this going for sept/oct of next year. My company used to be know for its fall festival and craft fair back in the 80's and 90's looking to use this as a catylast to put us back on the map.

09-03-2010, 09:58 AM	#1
BlazinSS934 Knows what a fatty is. Join Date: 04-21-09 Location: Hicksville, Long Island, NY Downloads: 0 Uploads: 0	Need some help trying to host a cookoff/fundraiser I am a volunteer firefighter and every year we try to to run a fundraiser. The company kicked around a few ideas and they want me to look into running a bbq cook-off. I have partipated in a few contests and I know my way around the grill and smoker, so to the I am the resident smoke head. some of my handy work http://www.nydailynews.com/lifestyle..._cookoff_.html http://www.fdnntv.com/Jim_Beam_Terry...house_Cook_Off Link with video I am the guy holding the jim beam bottle It was my recipe but i declined the interview so my buddy dana did it and the daily news blew up the fact that he was a professional chef. back to my question. how do I go about running a cook-off. it would be easier to host a comp. and have someone else run it im clueless here any help would be great we are located in nassau county NY we have access to a 5 acre grass area w/ a nice gazzebo that has a full service kitchen next to it. we would also be able to secure nice sized parking lot we hosted the NYS Parade in 2009 so we know how to handle logistics just looking for a push in the right direction and some ideas Sal Astuto

09-15-2010, 10:14 PM	#3
BBQchef33 Grand Poobah and Site Admin Join Date: 08-11-03 Location: Long Island, NY Downloads: 10 Uploads: 4	On it! :) __________________ Site Administrator and Grand PooBah CBJ with a Fuzzy Blue Hat, 18 Foot Competition Trailer, Customized Klose BYC, Custom Klose built MoAB (Mother of All Banderas) passed on to Big Dog, 1 Double Barreled Lang 84, 1 Heavily Modified Bionic Bandera, 1 Custom Super Medium Stickburning Spicewine w/stoker, 1 XL BGE, 1 Mini BGE, 1 Pit Barrel Cooker, 3 WSMs, 3 Weber Kettles, an NB Hondo, A Modified Brinkman Horizontal, DCS 48" Grill, a Broilmaster P3, a covered, pellet pooping FEC100, and our duck died. :( News Flash: "A mans worth is judged by the weight of his integrity " You know your getting older when you choose your cereal for the fiber, not the toy Smoke on KC. WWW.BBQ-BRETHREN.COM

09-15-2010, 10:20 PM	#4
Sledneck is one Smokin' Farker Join Date: 12-04-05 Location: Wantagh, NY Downloads: 0 Uploads: 0	FBA (Florida BBQ Association) would be another option besides KCBS for sanctioning. __________________ BBQ Illuminati Blog Disclaimer: The poster does not take any responsibility for any bad feelings or sense of exclusion that the reader of this post may have-whether real or imagined. Reading threads poses inherent risks. The poster of this thread would like to also remind readers to make sure they have a functional sense of humor before they visit any discussion board.

09-16-2010, 11:36 AM	#6
motoeric Babbling Farker Join Date: 08-07-06 Location: huntington, ny Downloads: 0 Uploads: 0	Sal, PM me your email address. I have an extensive outline in MS Word of what is involved with a cook off. Heck, I'm heading to Bethpage in about an hour and I could have just dropped them off at your firehouse. Couldn't be too far away. Eric Devlin __________________ Smoke Signals Current Issue A BBQ Brethren Publication 2 Thessalonians 2:15 Exodus 12:9

Similar Threads
Thread	Thread Starter	Forum	Replies	Last Post
Ottumwa to Host 2009 Sanctioned BBQ Cookoff	CornFed	Competition BBQ	1	12-25-2008 02:25 PM
How to Host A Competition/Fundraiser	handsandhearts	Competition BBQ	3	11-02-2006 12:26 PM

09-16-2010, 11:29 AM	#5
olewarthog Full Fledged Farker Join Date: 01-07-10 Location: Hazlehurst, GA Downloads: 0 Uploads: 0	As a contest organizer, I suggest you go the sanctioning route. Not only does being sanctioned give your contest credibility, you will have not only a pool of cook teams to invite to your event but qualified judges as well. In terms of setting up a contest, the biggest obstacle most organizers face is providing adequate power & water to the cook sites. You don't have to run an outlet & spigot to every cook site, but you do need to have adequate access within 100 yards of every site. Don't go cheap on the power setup. Nothing will cause more grumbling among cook teams that breakers that trip every 15 minutes. At my site, I had 2 central poles with enough outlets that each team had a separate 20 amp circuit. Unless your fire dept has access to large, portable generators, be prepared to spend a couple thousand dollars on power & water. And don't forget about bathroom facilities or porta-potties. I noticed you said your site had a gazebo. Is it large enough to handle the judging tables? On the average, you will need a table of judges for every 5-6 teams. So if you have 25 teams, you would need 5 tables that could seat either 5 or 6 judges (depending on the sanctioning organizations rules) at each table. If the gazebo is not that big, then you will need a large tent for judging. A big item, since you are doing this as a fund raiser is sponsors. It is really tough attracting sponsors in many areas in this economy. Still, you have to have some to offset costs & part of the prize money. Sometimes in kind donations are better than cash. I had an ice vendor donate all the ice we needed. We gave ice away & that made a good impression on the cook teams. We also were able to get our trophies & medals donated. Little things like that really add up in the end. If you have any questions, feel free to PM me.

09-17-2010, 10:27 AM	#8
Anchors Smokeshop is one Smokin' Farker Join Date: 03-05-09 Location: Seaford, NY Downloads: 0 Uploads: 0	What's the latest on this? I'd be willing to compete.

09-18-2010, 01:50 PM	#9
BlazinSS934 Knows what a fatty is. Join Date: 04-21-09 Location: Hicksville, Long Island, NY Downloads: 0 Uploads: 0	thanks for all the responses, I have had a hectic few weeks . This is still in the infantile stages, we are trying to get this going for sept/oct of next year. My company used to be know for its fall festival and craft fair back in the 80's and 90's looking to use this as a catylast to put us back on the map.