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Catering, Vending and Cooking For The Masses. this forum is OnTopic. A resource to help with catering, vending and just cooking for large parties. Topics to include Getting Started, Ethics, Marketing, Catering resources, Formulas and recipes for cooking for large groups.


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Old 05-23-2014, 02:34 PM   #1
mark1a
Wandering around with a bag of matchlight, looking for a match.
 
Join Date: 04-08-13
Location: Westminster, CO
Default Projecting servings for a festival

hello; I have a chance to do some bbq for a festival. It is uncertain how many people may attend; last year there were perhaps 2000. It is a private festival.

Most people will be there for the weekend, and bring food of their own to eat. There was only one other vendor last year, selling pizza, some dogs, popcorn, etc.

My opportunity is to get the smoker going and sell as many brats, hot links, etc as I can. I'm not talking butts or ribs or anything of the like.

How do you project what percentage of attendees at a festival may decide to buy, to guide your raw food purchases?

thanks for listening!
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Old 05-23-2014, 05:02 PM   #2
bizznessman
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Join Date: 03-20-09
Location: Kansas
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Good Luck!!! lol

But seriously.....This type of event is the toughest to predict. You have very little past history (other than the "perhaps 2K attendees") to base your predictions on. And the fact that the attendees are bringing their own food is another dagger.

Since you are not going to sell BBQ and are sticking with grilled items I would suggest that you go with the brats & hot links. If you have coolers then pack the raw food packages in ice and open as needed (if the HD allows this at your festival, be sure to find out the regs you will be working under).

If your supplier is nearby, and you have an extra helper, you could always make a supplies run if you find you are running low.

Regarding beginning stock I would suggest maybe a total of 400 brats, hot links, etc. A very general Festival rule is that you can estimate a 20% of total attendance for your sales. This is figuring in the attendance of other vendors. If you can find out what other vendors and types of products they will be selling ahead of time that would be a bonus in estimating what you need. The wild card in this event is that people are allowed to bring their own food.

How many days?
What hours of operation?
How big is your grill (how much product can you turn out per hour)?
Are you serving sides?
Do you need insurance or does the Festival provide this?
Do you need electrical hookups and if so does the Festival supply any?
What HD regs are you required to adhere to?
Does the Festival charge any space rent for your setup?
What kind of access do you have to the Festival grounds?
Are there restrictions regarding setup/tear down times?

These are just the things I can think of, off the top of my head, that can/will affect your operations at this event.
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Old 05-23-2014, 05:22 PM   #3
Chuckwagonbbqco
is one Smokin' Farker
 
Join Date: 10-19-07
Location: Oroville, CA
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Bizznessman pretty much hit it all

vending at festivals is one of the only forms of gambling that is legal in all 50 states

from my past experience at festivals---I would suggest using some sort of open grill that customers can see product cooking----this will help sales, Cooking mainly in a smoker is fine---but even a small open grill for display purposes really helps
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