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Catering, Food Handling and Awareness *OnTopic* Forum to educate us on safe food handling. Not specifically for Catering or competition but overall health and keeping our families safe too.


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Old 07-13-2011, 11:03 AM   #1
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Default Catering for 200 with a catch

So I've been asked to cater a big charity golf outing and press conference. The event is sponsored by a large grocery chain. They want me to cook pulled pork and brisket for 200 people. The country club is responsible for all the sides and the grocery chain is supplying the meat. Basically I have to drag my rig 100 miles and then just cook their meat. Do I just charge them some mileage and an hourly rate?
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Old 07-13-2011, 11:09 AM   #2
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Wow, that's a cr@ppy deal. I'd ask if the chain could drop the meat at my house or if I could pick up locally from a closer store. If not, it would be $50 and hour for every hour I was awake and working on it, $25 an hour for the pit running while I sleep and $1.25 a mile.
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Old 07-13-2011, 11:24 AM   #3
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Wow, that's a cr@ppy deal. I'd ask if the chain could drop the meat at my house or if I could pick up locally from a closer store. If not, it would be $50 and hour for every hour I was awake and working on it, $25 an hour for the pit running while I sleep and $1.25 a mile.
Oh I can get the meat at the store next to my house. The actual event (golf course) is 100 miles away. The country club staff will pull the pork and they are going to do a carving station for the brisket. I'm really just there to bring the pit and babysit it. I can still see this turning out to be a 12hr day.
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Old 07-13-2011, 11:27 AM   #4
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I'd ask if they'll reimburse for the mileage and hours. After all, it is a CHARITY event. If they say they can't do that, well - there's your answer. Would you need to take a day off work?

If you aren't going to donate your time and mileage you just have to say "no". With today's economy and prices you have to ask.
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Old 07-13-2011, 11:34 AM   #5
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I'd ask if they'll reimburse for the mileage and hours. After all, it is a CHARITY event. If they say they can't do that, well - there's your answer. Would you need to take a day off work?

If you aren't going to donate your time and mileage you just have to say "no". With today's economy and prices you have to ask.
Haha funny thing about "getting off work". Did I mention I work in the corporate office for said chain? I'm getting paid at the office as well so I have to be careful as I am double dipping.
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Old 07-13-2011, 11:38 AM   #6
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They need to hook you up with some type of per diem.
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Old 07-13-2011, 11:50 AM   #7
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Now it makes sense.......I agree with BBS. Maybe expense report all the travel and incidentals related to the cook?
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Old 07-13-2011, 11:53 AM   #8
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If your employer pays you for this they will probably issue you a 1099-misc at the end of the year...just something else to factor in.
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Old 07-13-2011, 01:13 PM   #9
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If your employer pays you for this they will probably issue you a 1099-misc at the end of the year...just something else to factor in.
My BBQ business is setup under an LLC so they may cut a check to the company. I highly doubt they will tack it on to my salary with the company.
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Old 07-17-2011, 10:58 AM   #10
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I don't do catering but it is charity and maybe they expect you to kiss a little corprate butt by doing it for free.I would have a tough time doing it for free but...your time is money.
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Old 07-17-2011, 06:03 PM   #11
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Big corporate grocer, large golfing event, country club....

Charity or not... there is money there to pay you for your time.
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Old 07-17-2011, 08:28 PM   #12
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Since it's your employer and you are already paid a salary, I would charge them a per diem for the mileage and a flat fee over what your exact costs are. That number would be up to you...but I would have to say at least $200-$400 to cook it all.

Take it easy on the man...for a day.
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Old 07-17-2011, 11:45 PM   #13
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Typically, if you are an employee and they ask you to cook, and you are getting paid at the office, you are crossing a line if they also pay a separate business. Unless you are taking a vacation, in which case, you need to make that clear. It is a little funny.

If I was the business, I would look at getting you paid for expenses and giving you some overtime or comp time, keep it real clean and easy. That being said, if you have enough income, it would be a write-off.
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Old 07-18-2011, 10:28 AM   #14
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Do you compete. Mabey they can be a great sponsor for your cooking team.
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Old 07-18-2011, 02:47 PM   #15
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Do you compete. Mabey they can be a great sponsor for your cooking team.
This is exactly the idea I proposed last week and I think they are going to go for it. That being said anyone want to help me out here on raw meat estimates? This will be my biggest cook yet. 200 people almost all men with a good number of college football players/coaches thrown in. They want pulled pork and have setup a chef station to carve brisket. I've currently asked for 120lbs of brisket flats and 80lbs of Boston Butts. I figure that's conservatively 1.5 per person. Sound right?
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