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Catering, Vending and Cooking For The Masses. this forum is OnTopic. A resource to help with catering, vending and just cooking for large parties. Topics to include Getting Started, Ethics, Marketing, Catering resources, Formulas and recipes for cooking for large groups. |
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09-23-2008, 11:00 AM | #1 |
is One Chatty Farker
Join Date: 06-11-07
Location: Huntington Beach, CA
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Initial Call Checklist
So I may have stumbled upon my first real, big-boy catering gig. With all of Bro Smoke's help, I am extremely confident in the "day-of" procedures but realized that I am completely green in the initial stages area. This prompted me to ask if y'all use some sort of checklist of questions for the initial contact with a potential client? What type of questions are essential, outside of the obvious how many, what food, etc? Do you have a checklist you'd be willing to share with us (me)?
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Jet Coatings Smokin' & Fishin' Crew Vegetarian...Indian word meaning lousy hunter. Did someone say ROAD TRIP?!?! Kamado #7 BWS Party NB offset with baffle and chimney mods--STOLEN Double-barrel 55-gal drum smoker A farking weed burner...hehe hehe! Fire's Cool! |
09-23-2008, 11:16 AM | #2 |
is Blowin Smoke!
Join Date: 08-19-07
Location: Wichita, Ks.
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Good question... I will be watching for the responses also.
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[FONT=Arial]New Braunfels Black Diamond[/FONT] [FONT=Arial]Backwoods Patio Smoker[/FONT] [FONT=Arial]ET-73 Maverick Wireless Thermometer [/FONT] [FONT=Arial]ServSafe Certified[/FONT] [FONT=Arial]Déjà Moo - The feeling you've heard that bull before. [/FONT] |
09-23-2008, 11:24 AM | #3 |
somebody shut me the fark up.
Join Date: 05-03-06
Location: Ventura, CA
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I lost mine on the CPU. Will give some thought and write down what questions I go through. Chit just come naturally now!
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Peace and Smoke, BBS Powered by the West Coast Offense: Big Poppa Smokers and Simply Marvelous BBQ - "Walk with Us" My weapons: Humphrey's Smokers |
09-23-2008, 11:27 AM | #4 |
is One Chatty Farker
Join Date: 06-11-07
Location: Huntington Beach, CA
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Not all of us have the natural "gift of gab", BBS!!
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Jet Coatings Smokin' & Fishin' Crew Vegetarian...Indian word meaning lousy hunter. Did someone say ROAD TRIP?!?! Kamado #7 BWS Party NB offset with baffle and chimney mods--STOLEN Double-barrel 55-gal drum smoker A farking weed burner...hehe hehe! Fire's Cool! |
09-23-2008, 11:55 AM | #5 |
is one Smokin' Farker
Join Date: 05-21-07
Location: Moberly, Mo
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I always asked the following -
What is the head count (also include that you will ask this again the week of the event). You don't want people to say 100 when there is only 50 that show. Make sure they understand that they will pay at least the per person price on the last head count, that they provide. Serving? Do I serve or will serve yourself. Left overs - do they keep or you take back. How long will the food sit out? you do not want people going back for cole slaw after it set out for 2 hours, and they will. Location of the event - does has tables, electricity (if you are using warmers), and water. Exact time of serving - (sometimes they need you to set up at 11:00 but do not want to serve until the guest of honor comes at Noon). Untensils - who is providing them and biggest of them all. Payment - When do you expect to be paid.
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Paydabill Lit & Loaded BBQ I remember a day when I hated pellets - 2 pellet cookers latter! CBJ - love judging KCBS - member for 4 years MOFO Chapter Super fast - BLUE Thermopen |
09-23-2008, 12:14 PM | #6 | |
is Blowin Smoke!
Join Date: 08-17-06
Location: Washington, Missouri
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We do it a bit differently. See below
Quote:
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[CENTER][B][/B] [/CENTER] [CENTER][B][I][B]KCBS #13207[/B][/I][/B][/CENTER] [CENTER][B][I]2013 Insane Can Posse [/I][I]Tour [/I][/B][/CENTER] [CENTER][I]Sponsored By: [/I][/CENTER] [CENTER][B][I]Gateway BBQ Store[/I][/B][/CENTER] [CENTER][B][I]Blues Hog BBQ Company[/I][/B][/CENTER] [CENTER][B][I]Plowboys BBQ Company[/I][/B][/CENTER] |
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09-23-2008, 12:57 PM | #7 |
somebody shut me the fark up.
Join Date: 05-03-06
Location: Ventura, CA
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1. How are you doing today?
2. Date of the event? 3. What type of event? 4. Contact Info 5. On site contact person info. (Important for weddings, etc.) 6. How many people are you expecting? 7. Time guest will arrive? 8. What time they would like appetizers served, if any? 9. Is there a kitchen accessible? 10. What time is the meal to be served? 11. What would they like to choose from a given menu? 12. Would you like us to provide drinks? 13. Would you like us to arrange rentals (tables, linens, napkins, heaters, dance floor, plates, silverware, etc?) 14. Will you need bartenders? 15. Boneless chicken versus bone-in? 16. Talk flavor profile, i.e. tequila lime chicken versus bbq chicken, etc. 17. Who will clean up? You should charge for rental clean up! Things to discuss: 1. payment 2. serving time frame 3. How many staff provided (my rule of thumb is 4 to 100 ppl) 4. Arrival time needs to be discussed to make sure you are meeting their needs 5. Departure time 6. Serving Style (plated, buffet, country style) 7. Utilities such as (water, electricity, etc.) I will try and add more stuff later, got a meeting! Here is the document Country! Gift of Gab
__________________
Peace and Smoke, BBS Powered by the West Coast Offense: Big Poppa Smokers and Simply Marvelous BBQ - "Walk with Us" My weapons: Humphrey's Smokers |
09-23-2008, 01:40 PM | #8 |
somebody shut me the fark up.
Join Date: 05-24-04
Location: Long Beach, CA
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Ask about who will be attending. (Old, young, kids, etc.)
Is the event on the side of a cliff? Indoors or outdoors?
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Wait! Bigmista wrote a cookbook? Rec Tec RT-700 Bull Pitmaker Vault Remembering Scott |
Thanks from:---> |
09-23-2008, 02:07 PM | #9 |
is One Chatty Farker
Join Date: 06-11-07
Location: Huntington Beach, CA
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Most charge for added distance...Mista charges for altitude gained!!
__________________
Jet Coatings Smokin' & Fishin' Crew Vegetarian...Indian word meaning lousy hunter. Did someone say ROAD TRIP?!?! Kamado #7 BWS Party NB offset with baffle and chimney mods--STOLEN Double-barrel 55-gal drum smoker A farking weed burner...hehe hehe! Fire's Cool! |
09-23-2008, 06:09 PM | #10 |
somebody shut me the fark up.
Join Date: 05-03-06
Location: Ventura, CA
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Geez, no thank you for taking the time out of my day to accomadate your arse!
Any updates?
__________________
Peace and Smoke, BBS Powered by the West Coast Offense: Big Poppa Smokers and Simply Marvelous BBQ - "Walk with Us" My weapons: Humphrey's Smokers |
09-23-2008, 07:06 PM | #11 |
is One Chatty Farker
Join Date: 06-11-07
Location: Huntington Beach, CA
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Thank you BBS, PaydaBill, Brink, Stinky, and that other guy...no word yet. Guess that price is going up or the date is moving out.
__________________
Jet Coatings Smokin' & Fishin' Crew Vegetarian...Indian word meaning lousy hunter. Did someone say ROAD TRIP?!?! Kamado #7 BWS Party NB offset with baffle and chimney mods--STOLEN Double-barrel 55-gal drum smoker A farking weed burner...hehe hehe! Fire's Cool! |
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