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New Rules for American Royal Invitational Qualification

musicmanryann

musicmanryann

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I Just received this email. See the attachments as well. Interesting new procedures for ensuring qualification for the invitational.

"Hello everyone,

The American Royal World Series of Barbecue® is only 209 days away and we are asking for your assistance in gathering the information for those teams who have qualified and will qualify for our Invitational Contest!

In order to streamline the process and ensure all information is received in an efficient and timely manner, we have put a new process in place for gathering the information required.

Please forward the attached documents to your Contest Organizers.

These documents include:
· Contest Organizer Letter

· 2012 Organizer & Invitational Team Information Sheets
· Invitational Contest FAQ

We understand that gathering together the information for all of your sanctioned contests and the Grand Champion team information for those contests can be time consuming. We are moving the responsibility to the Contest Organizers. It will be the responsibility of each Contest Organizer AND their respective Grand Champion team to return all documents.

It is the decision of each individual association whether they choose to email, mail or fax these documents to their contest organizers.

We are currently updating our website www.AmericanRoyal.com, but once this has been completed these forms will be available online along with the updated Qualifying Contest Criteria and Invitational Contest FAQ.

Given this new process we expect there will be questions, so please don’t hesitate to contact me to clarify the process and expectations.

Thank you in advance for your assistance in distributing this information. It is important for the American Royal Association to include all teams that qualify for the Invitational Contest. Your assistance will help facilitate gathering the information so that your teams will be properly recognized for their outstanding accomplishment of being a Grand Champion.

Best,
Melissa

Melissa Pate
BBQ Event Manager"

View attachment 2012 Organizer & Invitational Team Information Sheets.pdf

View attachment Invitational Contest-Organizer Letter.pdf
 
Since it is a long read, I will paraphrase how I understand this new process.

For every contest, the organizer and contest winner must submit a signed information form directly to the American Royal verifying compliance with the qualification criteria. A copy of the team list and governor's proclamation must also be submitted. The completed paperwork and supplemental materials must be submitted no longer than seven (7) days after the contest. If paperwork is not submitted on time you will not receive an invitation for that contest.
 
What about contests from last year that qualify? It's a little hard to meet that 7 day rule at this point.
 
By the way, this is yet another member service that KCBS no longer provides, leaving it up to the invitationals like American Royal and Jack Daniel's to determine who qualified in KCBS events. Who does KCBS serve these days? It doesn't seem to be the members.
 
I don't think 7 days is enough especially if a team has to be held responsible with the organizer.
 
Smoke Ring said:
What about contests from last year that qualify? It's a little hard to meet that 7 day rule at this point.
Click to expand...

I have emailed Melissa regarding this very question as my contest is one of those. I am awaiting a response and will post as soon as I know.
 
It's bullcrap that KCBS stopped keeping track of the grand champion of their sanctioned contests. It doesn't take long to update an excel spreadsheet every week. I know, I used to do it. It's the LEAST they could do for the MEMBERS of KCBS.

Each sanctioning body takes care of their own...that's the way it should be. That's why sanctioning bodies have MEMBERS who pay DUES. Instead of having someone go in the office on the weekend to manually update the TOY calculations, why don't they let the computer do that and they can spend their time on an "added benefit" for the members, like, turning in Grand Champions' names to the Invitationals. This really pisses me off.

What about the teams that aren't in "the know", that aren't aware of this forum, that aren't aware of this procedural change??? They're screwed.

Lemme tell you how I really feel.....
 
Diva said:
It's bullcrap that KCBS stopped keeping track of the grand champion of their sanctioned contests. It doesn't take long to update an excel spreadsheet every week. I know, I used to do it. It's the LEAST they could do for the MEMBERS of KCBS.

Each sanctioning body takes care of their own...that's the way it should be. That's why sanctioning bodies have MEMBERS who pay DUES. Instead of having someone go in the office on the weekend to manually update the TOY calculations, why don't they let the computer do that and they can spend their time on an "added benefit" for the members, like, turning in Grand Champions' names to the Invitationals. This really pisses me off.

What about the teams that aren't in "the know", that aren't aware of this forum, that aren't aware of this procedural change??? They're screwed.

Lemme tell you how I really feel.....
Click to expand...

I know a couple of folks on the BOD. Ill relay your message...:becky:
 
I asked for some clarification on a few things. I have noted her responses in RED. Make sure you read this, especially if you think you are already qualified for the 2012 invite.

Good morning Melissa,

I received your email message this morning regarding new procedures for qualifying for the American Royal Invitational and I have a couple of questions.

Perhaps I missed it in the message, but I am not clear if this new procedure is to begin immediately and/or is retroactive to contests that have occurred previous to today. The contest I organized was on Labor Day weekend last year and thus is a potential qualifier for the 2012 Invitational. Given the new rules do I need to get in an Informational Sheet to you, and have the winner do the same? If so, do I need to do that within 7 days of today? Yes, I realize everyone has just now received this information, and the 7-day window for past contests has passed, therefore please have both the Organizer and Invitational team sheets completed and returned to me within 7 days from receipt of documents.

Further, the required documents include a copy of the Governor’s Proclamation. As is the case with several states, the State of Iowa has had, in my understanding, a perpetual blanket proclamation on all KCBS sanctioned events for years. Therefore, I, as well as other contests in Iowa do not have a paper copy of a proclamation. Please advise on how we should proceed in this case. I am sure that one could find a copy of the original proclamation, and perhaps The American Royal and/or KCBS already has this on file. I am aware that Iowa has a blanket proclamation, so for this question, circle “Yes” and just note blanket in the margin.

I appreciate the time and attention to these questions as we transition to this new process. Thank you.

Sincerely,

Ryan Newstrom
Contest Organizer
All American BBQ Bash in Ames, Iowa
 
This is crazy.
So, if the organizer sits on paperwork, or does not get back to me in time, I lose?

-Mike
 
Lakeside Smoker said:
This is crazy.
So, if the organizer sits on paperwork, or does not get back to me in time, I lose?

-Mike
Click to expand...

My plan is to have a blank form and addressed envelope in my truck at all times and if we are lucky enough to win a contest not leave until I have signed forms and a sealed envelope from my contest organizer. Hopefully this wont jinx us--I don't even like filling out the tax forms for a contest until I know we have won something. :roll:
 
Diva said:
It's bullcrap that KCBS stopped keeping track of the grand champion of their sanctioned contests. It doesn't take long to update an excel spreadsheet every week. I know, I used to do it. It's the LEAST they could do for the MEMBERS of KCBS.
Click to expand...

They don't even have to do that. It is tracked in the contest database the office uses to manage contests and the application generates an organizer report with a list of all the contests, their qualifying status, and the GC. All they have to do is push a button.
 
Was this change instigated by KCBS or by the AR BBQ Event itself? The letter posted by Ryan at the beginning of this thread makes it sound like it was an AR decision...
 
Smoke Ring said:
By the way, this is yet another member service that KCBS no longer provides, leaving it up to the invitationals like American Royal and Jack Daniel's to determine who qualified in KCBS events. Who does KCBS serve these days? It doesn't seem to be the members.
Click to expand...

That letter refers to the American Royal, only, as I understand it. I'm sure SOMEONE will find it in their hearts to get a list together for the Jack. I mean, who wants to house, feed and liquor up people who won't even make a list for 'em????

:shock:
 
bover said:
Was this change instigated by KCBS or by the AR BBQ Event itself? The letter posted by Ryan at the beginning of this thread makes it sound like it was an AR decision...
Click to expand...

KCBS. A motion was brought forth to end tracking and passed by the Board. I'm going to look it up, see who made the motion and how each individual voted.

Found it:
April 13, 2011 BOD AGENDA
Arlie Bragg: I make a motion that we as an association stop keeping tabs for the Am. Royal and Jack Daniels in regards to Proclamations. I have spoke with the office and they claim it takes a lot of their time. They report last year all but a handful of contest were unable to get them however this year that will not be the case. California has over 5 contests that the new Governor will not even consider this year making the current system not fair and with the Sams Club also not getting them it has made a lot of teams upset. If the two parties want to continue their present requirements then they need to keep up with it their self’s. I believe we can use the office employee’s time more useful in other areas as we continue to grow. I also request that we speak to both parties and ask them to just consider the following: 15 Teams 1st year, 25 teams 2nd year, No Proclamations


April 13, 2011 BOD Minutes

Arlie Bragg: Made a motion discontinue having the KCBS office staff monitor lists for invitational contests in regards to Proclamations. Seconded by Randy Bigler, the motion passed unanimously.

UNANIMOUSLY....well, isn't that special.
 
I don't know about you, but the Sanctioning Body's Rep for each contest should already have this info on file from the organizer. the email mentions that it is up to each association to forward documents to the organizers. basically it seems like this is a request by AR to have KCBS and all other organizations send this out with the normal documents that organizers fill out. this should be as simple as having something prepared in advance and just writing in a winners name and either handing it to you with your check for winning grand champion. In that case you are responsible for mailing it. They can also have the contest rep mail it, or better yet email it to AR. all depends on if the sanctioning bodies want to take on the responsibility and liability of getting the info in within the 7 day time requirement.

I think before we comment with hating on people and organizations and jumping to conclusions, we should follow up with our respective organizations as to how they will handle it. it is my opinion that all this info should be included in the cooks packets each team receives at a contest.

Also may you all have the opportunity to flirt with this deadline at least once next year!!!!!!!
 
Diva said:
KCBS. A motion was brought forth to end tracking and passed by the Board. I'm going to look it up, see who made the motion and how each individual voted.
Click to expand...

anxiously awaiting this info.
 
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