Wedding for 150

M

Marsha

Guest
We catered a wedding reception for 150 people at the Hahn Estates Winery, near Soledad, CA on Saturday. It was a buffet service, but the guests tables and appetizer table, were down some stairs below the deck where we served. That was a PITA for plate cleanup, but at least we got a lot of exercise. :wink:
Thank goodness everyone raved about the food!

Appetizers:
Grilled, Prosciutto-wrapped Asparagus
Grilled Italian Sausage Stuffed Mushrooms
Flaked, Smoked Salmon
Cracker Tray
Cheese Tray
Steve's Fresh Salsa, Hot and Garlic-Artichoke, with chips

Dinner:
Smoked Tri-Tip Beef
BBQ Chicken
Sliced, Grilled Vegetables
Garlic Mashed Potatoes
Spring Green Salad
Fresh Fruit Kebobs
Toasted Garlic Bread

I think the appetizer table turned out the best.
prosciutto-asparagus1.jpg


Here are some more photos
http://perezcarpenterwedding09132008.shutterfly.com/
 
I have a question for those of you who do catering. Do you add the gratuity to the invoice? Most people will add a gratuity when they write the final check, and some do not. Should we go ahead include it on the bill, much like a restaurant does when you have a large group?
 
Marsha,

I don't need to worry about the gratuity part yet, but as a consumer, let me tell you how I feel about "added" on tips. If you add any amount to my bill as an automatic tip then that is all I'm going to tip. Nothing else. If you let me add it on based on how well I like the service, then chances are you are going to do better than whatever it was you were going to add.

That being said, I know there is risk there for you and your staff. I think you have to feel the customer out when it comes to this. If you think they are going to stiff your staff, then add it on. If you think they might be more generous, then risk it.

Now I have a question for you. When it comes to the gratuity? Is this for just your staff or for you and your staff. I've never considered "me" getting a tip.

EDITED ADD ON:

The food looks really good. How long did it take you to wrap all the asparagus? Great job...
 
I always share the gratuity with my staff. They work their bums off for me and I feel they need to be rewarded for that. We always request the final check the morning of the event, before we finish cooking and serve. The client won't necessarily know how things will go at this point. For this particular couple they were very nice to work with, they called us at the last minute because their original caterer flaked on them. So, we bent over backwards to make it all work out for them with as little fuss and stress as possible. I don't like the idea of adding the gratuity on the bill, but my staff really deserved it for this one since they had to run up and down the stairs so many times.
 
Marsha said:
I always share the gratuity with my staff. They work their bums off for me and I feel they need to be rewarded for that. We always request the final check the morning of the event, before we finish cooking and serve. The client won't necessarily know how things will go at this point. For this particular couple they were very nice to work with, they called us at the last minute because their original caterer flaked on them. So, we bent over backwards to make it all work out for them with as little fuss and stress as possible. I don't like the idea of adding the gratuity on the bill, but my staff really deserved it for this one since they had to run up and down the stairs so many times.
Click to expand...

Thanks Marsha. Someday I hope to be able to get and do gigs like you do.

Under those conditions I don't know what option you have, but to add it on.
 
trp1fox said:
Marsha,


EDITED ADD ON:

The food looks really good. How long did it take you to wrap all the asparagus? Great job...
Click to expand...

It took two of us about 35-45 minutes. It's a bit time consuming, but they are sooo good. We rinsed the asparagus and then let it drain for a couple hours so it wasn't too wet. Moisture will turn the prosciutto into goop if it sits pre-wrapped for too long. We found that out the hard way with some prosciutto-wrapped melon that Steve wrapped too early. Doh!

We cut the prosciutto slice in half length wise, wrap it around the asparagus spear. Then place it on the grill, drizzle with a bit of olive oil, sprinkle with garlic powder or seasong and pepper. Cook until tender, but stil a bit crunchy. We discovered not to put garlic salt on them because the prosciutto is already fairly salty.
 
trp1fox said:
Thanks Marsha. Someday I hope to be able to get and do gigs like you do.

Under those conditions I don't know what option you have, but to add it on.
Click to expand...


Thanks! It is very hard work, but in the long run very satisfying. Plus, you usually make more money catering than vending.
 
Marsha said:
I have a question for those of you who do catering. Do you add the gratuity to the invoice? Most people will add a gratuity when they write the final check, and some do not. Should we go ahead include it on the bill, much like a restaurant does when you have a large group?
Click to expand...

Never... and I've never seen it added. Never even heard of it.
 
Absolutely beautiful table scapes!! (can't believe i said that)

If you don't mind, are the greens real or reusable?
Did you supply the linens for table and decoration or did the winery have that?
Great thread, have already picked up a few great tips (no pun intended) :cool:
 
Bbq Bubba said:
Absolutely beautiful table scapes!! (can't believe i said that)

If you don't mind, are the greens real or reusable?
Did you supply the linens for table and decoration or did the winery have that?
Great thread, have already picked up a few great tips (no pun intended) :cool:
Click to expand...


LOL, I understand. "Tablescape" and BBQ aren't often used together.

The greens are real, I used fern leaves, the florist calls them "leather leaf". The bride and groom rented the tables and linens. I did bring a few extra linen napkins of my own to line the chip baskets and the bread basket, tie on the lid handles of the chafing dishes before we removed the lids for serving.
 
trp1fox said:
Marsha,

I don't need to worry about the gratuity part yet, but as a consumer, let me tell you how I feel about "added" on tips. If you add any amount to my bill as an automatic tip then that is all I'm going to tip. Nothing else. If you let me add it on based on how well I like the service, then chances are you are going to do better than whatever it was you were going to add.

That being said, I know there is risk there for you and your staff. I think you have to feel the customer out when it comes to this. If you think they are going to stiff your staff, then add it on. If you think they might be more generous, then risk it.

Now I have a question for you. When it comes to the gratuity? Is this for just your staff or for you and your staff. I've never considered "me" getting a tip.

EDITED ADD ON:

The food looks really good. How long did it take you to wrap all the asparagus? Great job...
Click to expand...

you ever think that most people are not as generous as you are? this is meant as a compliment by the way.
:icon_shock1:
 
There is an ever ongoing fight between those who mark gratuity on the bill.

If you call it a service charge and standardize it it a logical fashion then I'll pay it, but if ou call it a mandatory gratuity, you have missed the meaning of the word gratuity IMO, gratuity means "freely given" and if you included it in the bill as mandatory, then it's not "freely given". A circular argument ensues after this point!

If you have to constantly charge a mandatory gratuity, in order to cover your costs, then you're not charging enough in the first place.

I don't at this time cater, but I have in the past and I will in the future, as a client I'd prefer to pay an honest bill and then be allowed to add a gratuity of my choice, that is after all the meaning of gratuity. If there is need for a set up or tear down fee, or an additional transport fee because of the distance I made you travel, I'm happy to pay it all as long as it was part of the agreed quote and the work I contracted for.

But I won't use a caterer that can't discriminate between forced and free, that's just the way I am.

Just my 2 cents!
 
Beautiful table Marsha!!

We just changed our contracts and took gratuity off. WE now use the all inclusive term "service charge". That includes all of the little things that we get asked to do that weren't in the original job description of the servers.

And we request the final check 1 week before the event so we don't have to hunt down anyone to get paid after the event. All we have to do is clean up and get out.
 
Marsha said:
I have a question for those of you who do catering. Do you add the gratuity to the invoice? Most people will add a gratuity when they write the final check, and some do not. Should we go ahead include it on the bill, much like a restaurant does when you have a large group?
Click to expand...

We never add a gratuity to an invoice. If we earn it, great! Our largest tip to date has been $1,000 on a $5,000 bill. There were 5 of us working that night, so it got split 6 ways (1 share each, and 1 back to the business - which we put in our kids college fund).
 
PS - We get a gratuity maybe once every 10 jobs. Not all that common in the midwest. If we get asked to do extra's, our contract has a per hour, or any part thereof, price.
 
Nice set-up Marsha! Yes, I include gratuity, tip, service charge in the balance (not going there with the semantics). I still have a headache on this topic from another forum I used to participate.

Your area dictates if you should add it or not! If you do not add it, you will not get it most of the time. If you add it, you will get it most of the time. YMMV
 
Bigmista said:
Beautiful table Marsha!!

We just changed our contracts and took gratuity off. WE now use the all inclusive term "service charge". That includes all of the little things that we get asked to do that weren't in the original job description of the servers.

And we request the final check 1 week before the event so we don't have to hunt down anyone to get paid after the event. All we have to do is clean up and get out.
Click to expand...

Thanks! My tables get better all the time. I try to make it look nice, but not overly froo-froo, if that makes sense.

I am going to change our contract. We now ask for the final check the evening before or morning of the event. I think I will follow your lead and ask for it the week before.
 
Norcoredneck said:
Just gotta say set up looks great.
Click to expand...


Thank you. The decorating is my favorite part of the day. It's hard sometimes when you are not 100% sure how they will have everything decorated if you are not involved in that end of things. I am learning to ask a lot more questions in advance.
 
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