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Catering, Vending and Cooking For The Masses. this forum is OnTopic. A resource to help with catering, vending and just cooking for large parties. Topics to include Getting Started, Ethics, Marketing, Catering resources, Formulas and recipes for cooking for large groups. |
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03-25-2010, 10:55 PM | #1 |
is Blowin Smoke!
Join Date: 10-16-08
Location: Virginia
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Confirmed guest counts...
Just thinking ahead and curious about confirmed guest counts. Say you book a gig and were paid for 75 guests, but at the event there are 100 guests. What is the apropriate way to handle the situation? Do you confront the client on the spot or wait til after? How would you prove there was an additional 25 guests if the client was trying to stiff you? How many guests over the confirmed count before you even bring it up? Have you ever had this happen to you?
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Ole Hickory EL-EW, FEC 120, Lang 84, Custom Off Set |
03-25-2010, 11:05 PM | #2 | |
is One Chatty Farker
Join Date: 01-29-07
Location: Fountain Hills, AZ
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Quote:
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Just me, the Wife, and the Dogs |
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03-26-2010, 01:22 AM | #3 |
is one Smokin' Farker
Join Date: 02-13-07
Location: Best BBQ in south whittier los angeles
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Has not happend to me yet, but as Chris said it's in our contract as well
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03-26-2010, 08:20 AM | #4 | |
somebody shut me the fark up.
Join Date: 05-03-07
Location: New Baltimore, Mi.
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Quote:
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Owner of Bubba's BBQ & Catering L.L.C. Beer Snob I cook the #bestbrisketnorthoftexas. Get over it. #detroitporkmafia BBQ Person of the Year 2013 |
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03-26-2010, 07:28 PM | #5 |
is Blowin Smoke!
Join Date: 10-16-08
Location: Virginia
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Yes I have it in my contract too. But this being my first year I guess what I am asking is that if it were to happen how would you handle it? Would you confront the client on the spot? Wait til after the event or what? How would you prove you served more than the guest count if say the client were to say "well I did not tell them to come so I am not paying for them" or something like that. How would be the proper way to handle it?
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Ole Hickory EL-EW, FEC 120, Lang 84, Custom Off Set |
03-26-2010, 08:14 PM | #6 |
Full Fledged Farker
Join Date: 12-10-07
Location: Roseville, CA
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Like the man said, put out the correct number of plates and speak to the hostess about what she thinks about extra guests coming. Don't wait until the event is over, be up front and save a lot of hard feelings later. If hostess is concerned about uninvited guests have some tickets available she can hand out to the invited guests or if they have an invitation they can show that. Make sure you communicate with the hostess!!!
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03-26-2010, 08:26 PM | #7 | |
is One Chatty Farker
Join Date: 01-29-07
Location: Fountain Hills, AZ
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Quote:
It's one of the biggest fears people have - Talking about money. How to handle it? When you arrive to set up, Talk to the hosts and remind them you have planned for their guaranteed number of guests, and you will have enough plates and utensils for that number. Remind them that any number over that is charged at $XX.xx per person per their contract, and ask them if they expect more than their guaranteed number. Let them kow you can accomodate the extra guests (if they show), and that you will have a head count on extra guests before you clean up, so that they can make payment by the time you leave so they can enjoy the rest of the evening with their guests. I never worry about 5 or 6 extras, but when we see 10 or 15, the host incurs a charge.
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Just me, the Wife, and the Dogs |
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