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sitnfat
11-26-2010, 08:56 AM
Some of the local commisioners here in my town have been asking me questions about putting a compitition together and doing it during one of our festivals. I remember someone here had a lot of information and numbers about putting one together any help and info woul;d be appreciated

ThomEmery
11-26-2010, 09:31 AM
Lets get you into the organizers forum
Many of us are willing to help you do this

JD McGee
11-26-2010, 10:55 AM
There's an "Organizer Forum" :idea: Sign me up...:cool: I helped organize my first comp last year here in Duvall...a LOT of work...but worth it! First of all you'll need sanctioning, then sponsorship money, then a place to have it. I'd contact your local BBQ association first...then go from there. :-P Good luck!

PCDoctor_1979
11-26-2010, 11:14 AM
Agree with JD! Sign me up for that forum. I've run a contest for two years and am still learning and open to new ideas.

sitnfat
11-26-2010, 11:51 AM
Yeah i would lie as much info on this as possible a contest I can be at in 15 minutes would be sweet

bearnakedbbq
11-26-2010, 07:52 PM
Best of luck! I am doing the same thing. I posted two months ago asking for help and only got 2 to respond.

I am currently working on my sponsor letter so if you would like to see what I have so far I can send you a copy. My event is going to be in June and I am glad I started this early.

Troy

JD McGee
11-26-2010, 09:05 PM
Here is some info from the PNWBA as far as what we require from the host for 1 and 2 day events. Hope it helps...:-P


P W N B A
Pacific North West Barbecue Association
PO Box 80267
Seattle, WA 98108
One Day Cookoff
Generally one day events have prize money of $1,000 - $5,000 (sometimes more).
Two day events generally have anywhere from $3,000 to $10,000 or more.
Prize money is provided by sponsor or sponsors of the event. The PNWBA does not provide services to find prize money or sponsors for the events.
Competitors generally cook the following items:
Chicken, Ribs, Tri-Tip
4th item is negotiable – Salmon, sausage, wings, or some other sponsored item.
Cooks would need to arrive onsite no later than 6 am and the event would go until about 5 or 6pm or so.
Schedule would look something like this
5 - 6 am – Load in / Set up
7 am – Meat inspection
12 Salmon
1 Tri-Tip
2 Chicken
3 Ribs
Approx 4:30 (or later) - Awards
Or
1
2
3
4
Approx 5:30 (or later)
Facilities needed onsite:
10 X 12 (better if 10 x 15) per cooking team
Large trailer pits may need extra room ( 15 x 15 or 15 x 20)
Site must provide water access to cooks
Restrooms or port-a-potty
Ash disposal (metal garbage cans with lids are best)
Grease water disposal
Provides location for judging – either a tent 10 x 20 or 20 x 20 or place to put up a 10 x 20 tent or place inside a building – must have power access
Provides tables and chairs for judging areas (4 – 8 ft tables) with chairs (may need more depending on number of teams.
Gift bag for cooks (optional) depends on your sponsorship
Purchase trophies & Ribbons (sometimes PNWBA can do this depending on the number of entries to the event.)
Pacific Northwest BBQ
Can Collects entry fees if needed ($50 – 75 per cook-off depending on estimated expenses)
Advertises the event in our newsletter and website and contacts local newspapers with event information.
Provides Certified BBQ Head Judge
Provides Certified BBQ Judges or does small judging class if no certified judges are available in your area.
Teams bring their own tents, BBQ’s, meat (unless a sponsor is procured for some items), charcoal, washing stations, tables, chairs, etc.


P N W B A
Pacific Northwest Barbecue Association
23632 Hwy 99 F127
Edmonds, WA 98026
Two Day Cookoff
Two day events generally have anywhere from $2,500 to $15,000 or more.
Prize money is provided by sponsor or sponsors of the event.
Competitors must cook the following items:
Chicken, Ribs, Pork Shoulder (Boston Butt), and Brisket
Special additional (optional) categories can include: – sausage, wings, or appetizer, dessert, chili or some other sponsored item.
Arrival approx 10 am – 5 pm 1st day (depends on if you have an anything but or other extra category on the 1st day)
Schedule would look something like this
10 am – 12 start setup and load in
Meat Inspection at 12
Special category turn-in 5 or 6 pm
7 pm Team Potluck or Sponsored dinner
2nd Day
11 Pork Butt
12 Briskett
1 Chicken
2 Ribs
Approx 4 or 4:30 - Awards
Or
12 Pork
1 Briskett
2 Chicken
3 Ribs
Awards at 5:00 or 5:30
Facilities needed onsite:
10 X 15 (10 x 20 is preferred) Large pits may need a little more 20 x 20 ( per cooking team
Water available to cooks
Restrooms or port-a-potty
Ash disposal (metal garbage cans with lids are best)
Grease water disposal
Grey Water disposal
Provides location for judging – provide a 10 x 20 or 20 x 20 tent or place inside.
MUST have power access for juding -- It is also nice to have power for teams if possible..
Provides tables and chairs for judging areas (4 – 8 ft tables) with chairs (or more depending on number of teams attending)
Gift bag for cooks and Judges (optional) depends on your sponsorship
Parking for vehicles
RV parking if possible and tent camping if possible
Security overnight (PNWBA can also provide if arranged)
Sponsor / Event organizer get all information on health permits necessary and work with any vendors for the event.
Pacific Northwest BBQ usually handles the following but not always
Collects entry fees ($120 - 165 per cook-off depending on estimated expenses)
Advertises the event in our newsletter and website and contacts local newspapers with event information.
Purchase trophies (sometimes the sponsor does this depending on sponsorship etc)
Provides Certified BBQ Head Judge
Provides Certified BBQ Judges (or can give judging class if needed)
Provides materials for judging (water, crackers, plates, etc)
Teams bring their own tents, BBQ’s, meat (unless a sponsor is procured for some items), charcoal, washing stations, tables, chairs, etc.
We can also just sanction and provide a head judge for the event. For this we ask $300 sanctioning fee and travel and lodging expenses for the head judge. PNWBA will put registration form on our site, advertising in our newsletter and mail out form to all on our mailing list. The event organizer does all of the rest.

sitnfat
11-27-2010, 11:22 AM
Thanks JD