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motoeric
09-19-2010, 11:13 PM
Hi,

Ok, not a Gantt Chart so much, but does anyone use a highly structured organizational and time management tool for when you compete?

Eric

Big Ace
09-19-2010, 11:19 PM
Hi,

Ok, not a Gantt Chart so much, but does anyone use a highly structured organizational and time management tool for when you compete?

Eric


Excel

motoeric
09-19-2010, 11:26 PM
Excel

Thanks. Detailed spread sheets would be fine.

I'm not actually looking for a suggestion of a tool as much as trying to find someone who actually uses one.

I need to speak with someone about it for Smoke Signals magazine.

Eric

ZILLA
09-19-2010, 11:44 PM
I do but it's something I make for each C/O but not a spread sheet.

musicmanryann
09-20-2010, 09:46 AM
I actually do use a Gantt Chart, or used to before it became second nature. Still have it for visitors.

Hawg Father of Seoul
09-20-2010, 04:25 PM
Is it wrong that I feel at home with you guys after this thread? lol

I do have a box and whisker chart that resulted from a bbq experiment. BBQ geeks. ROTFL

Alexa RnQ
09-20-2010, 06:09 PM
Okay, I'll bite: What's a Gantt chart? (((cluelessgirl)))

ique
09-20-2010, 06:11 PM
I have one but never follow it :-D

Lake Dogs
09-20-2010, 06:53 PM
I'm a project manager at work and use Gantt charts often. I'm not a fan of them
when there's detail along the way of one particular bar of the chart. Therefore I
use an Excel Spread Sheet with most every detail listed, from start time of the trimming
of the pork and who does it to the estimated finish time with tasks assigned at take-off
and placement in the cambro, then same thing for turnin prep, walk, and even on-site
prep and show in MBN.

AZScott
09-20-2010, 07:14 PM
Here's what I use. I was originally going to put together a gantt chart but realized it would run long and I wanted to organize everything by time and activity while separating each meat. It's pretty simple really. I have the times in the 1st vertical row followed by each meat which I color code. If I have a lot of things going on within an hour I might take it down to a 15 or 10 minute time frame. When I have an activity or task to do in a time period, that time is changed to red and I fill in what needs to do in the time slot for which meat. When I have nothing to do it is black. Turn in times are blocked in red.

Ron_L
09-20-2010, 07:34 PM
I actually do use a Gantt Chart, or used to before it became second nature. Still have it for visitors.

Why doesn't that surprise me :-D

I made a spreadsheet with my comp timeline and have it with us every week. Like Ryan, it is second nature now and i haven't referred to it for a long time.

JD McGee
09-21-2010, 02:24 PM
Hi,

Ok, not a Gantt Chart so much, but does anyone use a highly structured organizational and time management tool for when you compete?

Eric

Yep...but I call it a game plan...or timeline. It can be as simple as notes on scrap paper...or as complicated as a spreadsheet...it just keeps me on track when I`m runnin` on empty during crunch time.

tmcmaster
09-21-2010, 03:12 PM
Used MS Project... ONCE... then got tired of having my laptop covered or sealed in a ziptop bag and went back to my old friend the whiteboard.

Jorge
09-21-2010, 03:19 PM
I actually do use a Gantt Chart, or used to before it became second nature. Still have it for visitors.

Can I visit in Lynchburg, with a camera?:thumb:

Scottie
09-21-2010, 04:43 PM
Not sure what one of those charts are... But I have a timeline. Never really need it, but it is like a safety blanket... It makes me feel better having it...

Jacked UP BBQ
09-21-2010, 04:54 PM
I am a human timeline. I have seven guys around me screaming the time that keeps me going. Maybe I should get organized????

JiveTurkey
09-21-2010, 05:26 PM
I made one in excel. 4 meats on the top and times from 4am to 1:30pm along the left side. I then note the task for each meat and time (meat on drum, foil, etc). It gets taped on the inside of the canopy, works great. I get so busy chatting up my friends and neighbors its good to check in now and then to stay on track. So long as my temps stay consistent my timeline rarely deviates. We can then focus our efforts on having a good time and not stressing so much.

CivilWarBBQ
09-21-2010, 05:53 PM
I made one in excel. 4 meats on the top and times from 4am to 1:30pm along the left side. I then note the task for each meat and time (meat on drum, foil, etc). It gets taped on the inside of the canopy, works great. I get so busy chatting up my friends and neighbors its good to check in now and then to stay on track. So long as my temps stay consistent my timeline rarely deviates. We can then focus our efforts on having a good time and not stressing so much.

Pretty much what we do. Set up your time cells to calculate from a single key cell and you need only make one change when dealing with non-standard turn-in times.

Sledneck
09-21-2010, 05:56 PM
Okay, I'll bite: What's a Gantt chart? (((cluelessgirl)))

Not sure about what it is but I am pretty sure it was invented by an old time Nascar driver named Harry

Mister Bob
09-21-2010, 07:29 PM
I don't have this competition thing all figured out just yet, but I working on it.

I make a binder for each comp. In it goes the Cooks Information Packet, my equipment checklist, blank paper for notes, and most importantly my timeline, which is an Excel spreadsheet. The timeline includes every detail for the weekend, from setting up the cook site to breaking down and packing up.

While I've done this quite a few times now, and I know all the steps by heart, having the small details scheduled ensures that nothing gets forgotten. For instance, when to put the brisket sauce on the smoker to warm up. That's an easy one to forget when you're in the thick of things during turn ins.

I usually cook with only one assistant, and with the quality of the competition these days, it seems you can't afford to miss even one small detail.

nthole
09-22-2010, 12:22 PM
Hmmm, I should create one of these! Why not. Then I can assign resources, make some cost estimates, and calculate exactly how much per hour it cost me to get 13th place in chicken!

It would be pretty easy to whip one of these up in MS Project. I'm also a project manager at work so I'm in these things all the time. I actually created a project from putting on a contest perspective for a PMP project.

jbrink01
09-22-2010, 12:49 PM
Blackberry + Outlook + Alarms = Easy To Remember

JiveTurkey
09-22-2010, 01:48 PM
At work I support a product called Primavera which is like MS Project on steroids. That's just what I need for my next comp, an enterprise level scheduling tool with Oracle database. Now we're talking! ***insert Tim Taylor grunt****

Scottie
09-22-2010, 01:53 PM
Blackberry + Outlook + Alarms = Easy To Remember


I do the same thing. Mine is usually programmed for the 9:22 am shot. I alsways seem to forget... Too busy doing nothing...

But programming the phone is a great tool. I also use a dry erase marker to remind me of times...

Muzzlebrake
09-22-2010, 02:06 PM
wow you guys are some organized farkers! whats wrong with a sharpie and a piece of cardboard? I write down the game plan and timeline on that so Sled has something to ignore! :becky: I write in big letters so we can both read it at 2AM, drunk and in the dark :thumb:

Southern Home Boy
09-22-2010, 02:15 PM
I actually use an Excel spreadsheet that I print out and put in clear sheet protectors that I can write on with dry-erase markers.

I get frazzled sometimes and I use the spreadsheet to verify to myself that I'm on track and keeping pace. It's also used to help divvy up the work and make sure that everyone can see what needs to be done and when.

If you've got three or four sets of eyes all looking at the same timeline, things are a lot less likely to get left out or forgotten.

Sawdustguy
09-22-2010, 02:32 PM
Being an engineer I did a flow chart when we got started.