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View Full Version : Should we have access to a podcast of KCBS meetings?


moocow
02-10-2010, 09:28 AM
Please take a minuet to answer this question. Do you think we should have access to a podcast of the monthly KCBS meeting? Could you please leave feedback as to why or why not. Thanks!

Ford
02-10-2010, 10:14 AM
I suggest we start a campaign to get the KCBS to do a poll about open meetings with webasct or podcat. Get wording and then put it out here and on other BOD's so people can cut and paste into an email with all the BOD addresses.

If you want to work on wording I'd be glad to help.

G$
02-10-2010, 10:47 AM
moocow, unfortunately the poll is flawed and a bit meaningless. Anyone could pop in here and vote, not just KCBS interested members.

Ford's idea is sound. Draft some language, and send it to the board from actual KCBS members. I'll bet the language already exists, given motions from previous board members.

moocow
02-10-2010, 11:14 AM
moocow, unfortunately the poll is flawed and a bit meaningless. Anyone could pop in here and vote, not just KCBS interested members.

Ford's idea is sound. Draft some language, and send it to the board from actual KCBS members. I'll bet the language already exists, given motions from previous board members.
I like that idea to. Just wanted to get a feel for what people were thinking. Not sure if people not interested in the KCBS board meetings would even be lurking around this area. I will work on something we can send out. Thanks!

Jacked UP BBQ
02-10-2010, 11:37 AM
I say yes. We should be able to view or hear the meetings

tmcmaster
02-10-2010, 01:39 PM
Is there another answer sronger than just yes?

I also think that we should maybe look into an online petition. I think they can be set up with editible text fields that are required, one of which could be your KCBS member number...

Merl
02-10-2010, 02:43 PM
I put a motion on the agenda before to provide a pod cast of meetings. The "cook friendly" board members (and past member) voted it down.

Today I put the following motion on the agenda:

New Ideas

An number of members have asked that in addition to the telephone call in service currently provided for members, that KCBS provide a pod cast of ALL BOD meetings including Special Meetings.

I hereby move that all meetings be recorded and a pod cast be placed on the KCBS web site for review by members.

Merl Whitebook

moocow
02-10-2010, 02:58 PM
I put a motion on the agenda before to provide a pod cast of meetings. The "cook friendly" board members (and past member) voted it down.

Today I put the following motion on the agenda:

New Ideas

An number of members have asked that in addition to the telephone call in service currently provided for members, that KCBS provide a pod cast of ALL BOD meetings including Special Meetings.

I hereby move that all meetings be recorded and a pod cast be placed on the KCBS web site for review by members.

Merl Whitebook
Thank you Merl! I still suggest we send e-mails to the other board members.

G$
02-10-2010, 03:11 PM
Thank you Merl! I still suggest we send e-mails to the other board members.

Agreed, because like he said, Merl's been down this road before. The Board needs to know (if) the membership wants this, and how important it isw to them.

Merl
02-10-2010, 04:13 PM
A Board member has requested me to provide the names and e-mails of members who want the matter of pod cast put on the agenda.

OK Brethren, this is your time to write. You can find e-mails on the www.kcbs.us (http://www.kcbs.us) web site. I think there is also one button you can press to write the entire board at one time.

I am not going to send your names to the Board. I don't think that would be proper. I believe this is up to you, to express your point of view.

Thank you for your interest, and time.
Merl Whitebook
Speaking only for myself.

G$
02-10-2010, 04:21 PM
By logging in and navigating to the "About the Board" section (http://www.kcbs.us/about_board.php), you can click the link in the top right of the section and it will give you a mailto link for all the board member email addresses.

Scottie
02-10-2010, 04:21 PM
I put a motion on the agenda before to provide a pod cast of meetings. The "cook friendly" board members (and past member) voted it down.

Today I put the following motion on the agenda:

New Ideas

An number of members have asked that in addition to the telephone call in service currently provided for members, that KCBS provide a pod cast of ALL BOD meetings including Special Meetings.

I hereby move that all meetings be recorded and a pod cast be placed on the KCBS web site for review by members.

Merl Whitebook



Is this for the March meeting or the "Special Meeting" that I read about on another Forum?

Boy, I hope the Board doesn't waiver. That can sure create a lot of headaches down the road for other contests wanting special treatment...

moocow
02-10-2010, 04:50 PM
Here is a letter I think we should send to the Board. If you agree please copy and paste it in you email, enter your name and membership # at the bottom and send it on its way.
Here is a link to the KCBS website. Here you can sellesct e-mail the entire board
http://www.kcbs.us/about_board.php

Members of the Board,

Recently I have been hearing very negative things about KCBS and Its Board members. It seems a lot of members are not happy about the way business is being conducted. I am not saying these things are true or false, actually I am not even sure myself. I only know one half of the story. I propose we begin making our monthly Board meeting available on webcast/podcast. If not live than at least available within a few days. I fell this would help members understand some of the thing that are being discussed at the meetings. When people know other people might be listening they tend to do the right thing. Every Board member is entitled to there own opinion but sometimes its not your opinion that counts, its the thousands of members you represent. It is great that you can call into a meeting but many people like myself do not have tome to do this. I would much rather listen to it on my own time. I know this idea has been turned down before and I am wondering if the ones who voted this down could explain it to me. If we are able to conduct online elections then certainly we have the ability to offer a podcast. Also, could you please explain to me what happens in executive session. I understand we do not need to hear personnel issues but it seems to me as a paying member I have the right to know what is being discussed. I would like to think you in advance for reading my letter and considering my request.

sincerly, John Doe (member #)

Rookie'48
02-10-2010, 05:01 PM
I sent this to the entire board:

It has come up again that the BoD meetings should be available to all members via podcast or some other means. I would like to say that I am in favor of this for a number of reasons, the main one being that, as members, no matter where we live, we should be able to see (or hear, as the case may be) what our elected representatives are doing on our behalf. I shall be watching to see how this turns out.

Thank you for your consideration,

Dave Compton
KCBS # 22569

BBQchef33
02-10-2010, 05:15 PM
168 views, only 22 votes? WTF? c'mon folks! Vote in the poll.

G$
02-10-2010, 05:29 PM
168 views, only 22 votes? WTF? c'mon folks! Vote in the poll.

I agree. I sent my own email off - makes more sense than a form. But I have to say, if there really isn't inertia for something like this, maybe it just isn't a big deal, and maybe those that vote agaisnt it are right.

tmcmaster
02-10-2010, 05:48 PM
http://www.petitiononline.com/kcbs2010/petition.html

For anyone interested.

BBQchef33
02-10-2010, 05:55 PM
think that petition would need to include our member Id number.

tmcmaster
02-10-2010, 05:56 PM
think that petition would need to include our member Id number.
It is a required field:

KCBS Member Number: (required)

Rich Parker
02-10-2010, 05:56 PM
My email to the entire board has been sent.

moocow
02-10-2010, 05:57 PM
http://www.petitiononline.com/kcbs2010/petition.html

For anyone interested.
I did it! I have already received some e-mails from some board members regarding this.

moocow
02-10-2010, 06:37 PM
The petition is a great idea and lets keep it going! I have heard from a board member that the board responds more to e-mails rather than petitions. just an FYI! I think we should do both! I know this is posted in two different threads, I just wanted all interested parties to see this.

Rookie'48
02-10-2010, 08:10 PM
As of right now I have recieved three replies from Board members.

moocow
02-10-2010, 08:19 PM
As of right now I have recieved three replies from Board members.
And?

ThomEmery
02-10-2010, 09:18 PM
BoD email sent

ThomEmery
02-10-2010, 09:48 PM
Wayne answered He thinks there are enough emails for it to be on the agenda

Ford
02-10-2010, 11:37 PM
Wayne answered He thinks there are enough emails for it to be on the agenda
Then maybe if we send a few hundred more they will decide to vote yes. Don't stop the emails.

bigabyte
02-11-2010, 12:12 AM
http://www.petitiononline.com/kcbs2010/petition.html

For anyone interested.
I signed this petition just now, but it said I was only the 6th person to do so. Also, only 33 people have voted on this thread so far. Maybe it's because it's late, but I would have thought more people would have signed the petition and voted here than have so far.

Rookie'48
02-11-2010, 01:04 AM
As of right now I have recieved three replies from Board members.

And?

Merl and Wayne both said that they are in favor, although Wayne says that it probably won't be on the agenda untill March. Linda said that we have been able to use the call-in option for about a year, with only 3 to 4 members using it per month. Gene just checked in saying that he's also in favor of this.

ThomEmery
02-11-2010, 07:10 AM
The call in is fine
But being able to have the pod cast when ever you want it
Wonderful accountability

tmcmaster
02-11-2010, 07:12 AM
The call in is fine
But being able to have the pod cast when ever you want it
Wonderful accountability
I don't think the call-in option is widely communicated... as this is the first time I had heard about it (when this topic kicked off). I would much rather have at least THAT than nothing...

ThomEmery
02-11-2010, 07:42 AM
Just can't fast forward a live phone conference you are listening to :)

Divemaster
02-11-2010, 08:16 AM
I don't think the call-in option is widely communicated... as this is the first time I had heard about it (when this topic kicked off). I would much rather have at least THAT than nothing...
I agree that most don't know it even is an option... The reason I want the Pod cast is I often have meetings the same nights (plus I'm single and to be honest, I would rather see my girl friend and listen to the meeting another time)...

I'm sending out my emails now and have signed the petition...

moocow
02-11-2010, 08:22 AM
Just can't fast forward a live phone conference you are listening to :)
Linda told me that only 3-4 members call in a month and cant see how a podcast would make a difference! I commend her for being the first to respond to me and rather quickly at that. I do feel she might be a little out of touch on this issue. A call in has its place but that is not the best way to let a large group hear what you are saying. What do you do when they go into exec. session, just listen to dead air? I asked her to reconsider because after all its not her descision it is the people she represents. In general I do think the board dose a pretty good job, I would not want to deal with what they have to sometimes! Better access would only help to clear up some of the rumors that tend to fly around.

Plowboy
02-11-2010, 08:23 AM
I put a motion on the agenda before to provide a pod cast of meetings. The "cook friendly" board members (and past member) voted it down.

Today I put the following motion on the agenda:

New Ideas

An number of members have asked that in addition to the telephone call in service currently provided for members, that KCBS provide a pod cast of ALL BOD meetings including Special Meetings.

I hereby move that all meetings be recorded and a pod cast be placed on the KCBS web site for review by members.

Merl Whitebook

You may already have this on radar, but some advice here... Do the research of what it will cost for equipment, production, and hosting. Don't give a reason to vote no or delay a vote. If equipment is available to use on a temporary basis, record a demo and make available for the BOD to experience. You'll need to consider how everyone on the call will be recorded. I'm sure there are services out there that do this, but having some cost information could help expedite a vote.

Good luck.

Also, can you we get committee members published?

Plowboy
02-11-2010, 08:27 AM
Just can't fast forward a live phone conference you are listening to :)

Recordings are also on demand. I can choose to listen when it fits my schedule.

I think Linda is being short sighted if that was her direct comment. I'm hoping that it was taken out of context or something. It is hard to believe that a few hundred people wouldn't have listened to the pod cast of the last board meeting with as much board traffic that the Lula contest got.

moocow
02-11-2010, 08:36 AM
Recordings are also on demand. I can choose to listen when it fits my schedule.

I think Linda is being short sighted if that was her direct comment. I'm hoping that it was taken out of context or something. It is hard to believe that a few hundred people wouldn't have listened to the pod cast of the last board meeting with as much board traffic that the Lula contest got.

Direct from her e-mail
"Only 3-4 members monthly have taken advantage of this opportunity. I don't see where a webcast/podcast would make any difference. Believe it or not we do try to do the right thing. Listening to a podcast days after the meeting, is like being a Monday morning quarterback."

This was not aimed to throw her under the bus in any way, just wanted to make sure she was not misquoted!

G$
02-11-2010, 08:40 AM
Recordings are also on demand. I can choose to listen when it fits my schedule.

I think Linda is being short sighted if that was her direct comment. I'm hoping that it was taken out of context or something. It is hard to believe that a few hundred people wouldn't have listened to the pod cast of the last board meeting with as much board traffic that the Lula contest got.

I explained that in an email to Linda. I explained that in my experience, providing a pod cast of a meeting was far more useful than delayed written minutes, and it allowed a tremendous percentage of people to listen that could not make the meeting "on schedule".

Another barrier mentioned was "liability".

Not sure how the liability of a recorded meeting is different from the liability of a live one, but I am not an attorney nor expert on the matter. That being said, someone better go tell the school district boards, county boards of supervisors, fraternal orders, business organizations, and myriad other groups that podcast their board meetings that they have a liability issue on their hands.

Plowboy
02-11-2010, 11:11 AM
Ironcially, I just sat in a demo of a Web meeting service that we are considering for the office that allows shared presentations online, web cams, etc. It allows you to record the entire session complete with presentations as a flash video on the Web.

Pod casts are typically audio. This kind of service gives you everything: audio, video, presentations, annotations, and all of the other dynamic online meeting content. You can also conduct votes on motions.

Divemaster
02-11-2010, 12:53 PM
I just got the following response from Wayne to my email to the board...
Jeff, thanks for emailing your comments which I'm 100% in agreement. We have had some many emails on this topic that I'm sure it will be on the March agenda. Wayne


On Thu, Feb 11, 2010 at 9:40 AM, Jeffrey Olson
wrote:

Members of the Board,

I have been hearing a number of negative things regarding KCBS and it’s BOD. While I would like to be able to respond to these statements, I don’t feel that I have enough information to do so. To be honest, because I don’t have the opportunity to listen in on the BOD meetings on phone, I have to wait until the full minutes are published in the “Bullsheet” and by then, the chance to correct any misconceptions has passed. Yes I know that we have the ‘Quick Notes’ but again with out full information as to the discussion prior to votes, these often start the negative discussions.


I would like to add my support to making our monthly Board meeting available on webcast/podcast; If not live than at least available within a few days. I truly think that this would give our membership the feeling of transparency that is currently missing and leading to what I feel is a dark cloud of assumptions hovering over our Board.

Please understand that I know (I serve on a number of Boards myself) that you don’t have an easy job, but the most important thing is for the membership to have faith that those that they have elected are truly representing them. Receiving board minutes weeks after it happens is not the answer for an organization that has over 10,000 members.

I am not looking for a reason to criticize any Board Members options. What I am looking for is more information than “a vote was taken on XYZ and 11 members voted Yes”. Without access to the discussion regarding a motion, I am forced to take things at face value, and to be honest, it often raises more questions than answers. By having the additional knowledge as to what was actually discussed, I often find the reason behind the motion gives me a reason to support it.

Another issue I have is ‘Executive Sessions’. I actually find no reason for these unless they are personal in nature. As far as I’m concerned, all information discussed by the elected Board of Directors by a paying membership should be open to that membership, including the financial strength and/or weakness of the organization. I know that this is another hot button that we need to work on and I’ll save it for later. First steps first; let’s open up the meetings so that all of the membership has access.

Thank you for your consideration,

Jeff Olson
CBJ - 23376

ThomEmery
02-11-2010, 05:01 PM
I listen to Greg's show at work
Podcasts can fill a boring day
Driving a garbage truck just is
not too exciting
LOL I just thought of this
KCBS could sell advertising on the thing
:) "Get the new KCBS Cook Book"

I hope we can get this done
kinda disappointed in Linda's response

Jorge
02-12-2010, 11:47 AM
I took a couple of days to think about this. I voted as being unsure. While I like the idea of having a podcast available, I'm not sure that it makes financial sense.

I'm guessing that 1 hr. of audio would be 15-20 Gig of data. How long does the average meeting run? For the sake of arguement call it 90 minutes. That's 22-30 Gig for a podcast, and per download.

There are some real costs that come along with that. The price of the bandwidth, as well as the server(s) are real costs, and the expense of the bandwidth will be a regular bill.

I'd like to see some #'s before I'm 100% on board.

Scottie
02-12-2010, 12:17 PM
I'm in the same boat Jorge. I know that there was a reason for the majority of the Board to vote it down. I've never heard any reason for that. But am interested. If it's a cost issue, then they need to try and recoup that someway if this is to go forward.

moocow
02-12-2010, 12:31 PM
I took a couple of days to think about this. I voted as being unsure. While I like the idea of having a podcast available, I'm not sure that it makes financial sense.

I'm guessing that 1 hr. of audio would be 15-20 Gig of data. How long does the average meeting run? For the sake of arguement call it 90 minutes. That's 22-30 Gig for a podcast, and per download.

There are some real costs that come along with that. The price of the bandwidth, as well as the server(s) are real costs, and the expense of the bandwidth will be a regular bill.

I'd like to see some #'s before I'm 100% on board.
Jorge, I think you are way off on your estimates. I have an 8 gig Ipod with over 1800 songs and at least 15 hour long podcasts on it. A regular CD will hold 80 min/800mb of data. I do agree with you that the cost would have to be considered. I am not sure but the phone system they have to do the call ins probably was not cheap!

Jorge
02-12-2010, 12:46 PM
Jorge, I think you are way off on your estimates. I have an 8 gig Ipod with over 1800 songs and at least 15 hour long podcasts on it. A regular CD will hold 80 min/800mb of data. I do agree with you that the cost would have to be considered. I am not sure but the phone system they have to do the call ins probably was not cheap!

I was on crack, when I was thinking 20 Gig. 1 mb equates to roughly 1 minute of audio in MP3 format. That's 90 mb per meeting, and per download. That still adds up in a hurry when you start looking at server, and bandwidth costs if there is reasonable demand.

timzcardz
02-12-2010, 12:48 PM
I'm guessing that 1 hr. of audio would be 15-20 Gig of data. How long does the average meeting run? For the sake of arguement call it 90 minutes. That's 22-30 Gig for a podcast, and per download.



I've seen a couple of references that estimate bandwidth at 05. to 1.0 Mb per minute, with talk only being at the lower end.

Here's one:
http://www.how-to-podcast-tutorial.com/podcast-compression-table.htm

So, 90 mins would be in the range of 45 - 90 Mb, or significantly less than 1 Gig

G$
02-12-2010, 12:55 PM
I was on crack, when I was thinking 20 Gig. 1 mb equates to roughly 1 minute of audio in MP3 format. That's 90 mb per meeting, and per download. That still adds up in a hurry when you start looking at server, and bandwidth costs if there is reasonable demand.

So which is it? Not enough demand for this, or too much demand? :icon_shy

There's ways to defray the cost, if cost becomes an issue. And yes, we should know the reasonable cost to implement this or any other change.

PCDoctor_1979
02-12-2010, 12:59 PM
It does depend on the sampling rate on the audio. 1 MB per minute would be some pretty high quality sound for listening to your favorite tunes. I have some radio quality podcasts on this laptop that run about 13MB for a 40 to 45 min show. Still runs into a lot of bandwidth if it became popular.

KC_Bobby
02-12-2010, 01:56 PM
I was on crack, when I was thinking 20 Gig. 1 mb equates to roughly 1 minute of audio in MP3 format. That's 90 mb per meeting, and per download. That still adds up in a hurry when you start looking at server, and bandwidth costs if there is reasonable demand.

I wouldn't think it would necessarily have to start by keeping all the old meetings on the server. Maybe just have the last month or two meetings hosted online at a time.

Of course keeping the old ones would be great, but even the last one or two is better then nothing.

Sure it's a cost, but I don't know if I'd consider it an expense.

moocow
02-12-2010, 02:05 PM
I was on crack, when I was thinking 20 Gig. 1 mb equates to roughly 1 minute of audio in MP3 format. That's 90 mb per meeting, and per download. That still adds up in a hurry when you start looking at server, and bandwidth costs if there is reasonable demand.
I agree!

Rich Parker
02-12-2010, 04:36 PM
I know when people say bit torrent they all think of stealing but bit torrents are a cheap and easy way of distributing content like this.

White Dog BBQ
02-12-2010, 05:39 PM
Greg Rempe distributes copies of his radio show online all the time. I bet he could provide an idea as to how expensive it would be.

JD McGee
02-13-2010, 07:57 PM
168 views, only 22 votes? WTF? c'mon folks! Vote in the poll.

Aye...aye...Captain...:twisted::lol:

tmcmaster
02-14-2010, 07:05 AM
I dunno... for the access, I would be willing to pay a little for it... I mean, I have no problems dropping 99 cents for an old 1980's tune on iTunes... Maybe I am the only one though...