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BBQchef33
06-09-2008, 11:53 PM
June BOD Agenda

June 9, 2008

KANSAS CITY BARBEQUE SOCIETY
BOARD OF DIRECTORíS MEETING
WEDNESDAY, June 11, 2008
AGENDA


Proposal for KCBS to provide sanctioning services and providing infrastructure services to the Memphis Barbecue Network (MBN) and its membership beginning January 09 Motion by Wayne Lohman

Member to address the Board concerning discipline of teams, to provide information concerning suspensions.

Minutes

Accounting

Discussion concerning auditing requirements for KCBS and future management letters, as well as discussion of cost and frequency.

Review of past contest

Sanctioning Request

Sanctioning Tana Shupe
Review of Organizers Handbook and Sanction Request Form


Committee Reports

Rules Rod Gray No Report

CBJ Ed Roith No Report

Contest Rep Carol Whitebook
Report on the CBJ verification program by Contest Reps.
Report on the RAT test and use as a training tool for all

CBJís
Report on Official Clock issues.

Education Paul Kirk No Report

Marketing Troy Black Marketing Update - McCloud

Membership Steve Ownby No Report

Mentoring Tana Shupe No Report

New Ideas Merl Whitebook
Motion requiring Contest Reps to register non sanctioned contest and KCBS licensing for 1st time non sanctioned contest.

Research & Development Linda Mullane
Motion to establish a contest audit procedure and random contest audit procedures.

Technology Don Harwell No Report

Old/New Business
Proposal from Axcet for Human Resource Services
...
Proposal by Carol Whitebook to place on the July agenda a review of each committeeís goals and their mid year application to this years strategic plan for KCBS.

Review of Conflict of Interest Policy as to Paul Kirk, Tana Shupe and Troy Black

Motion regarding Board Members discussing matters of the board on public forums (BBQ Forum) before the KCBS Board has even discussed, seen, or heard of a matter or issue. Motion by Steve Ownby

Motion concerning the CBJ verification program requiring CBJís to show their KCBS ID card at a contest at check in. Motion by Steve Ownby

Motion concerning international sanctioning. Motion by Tana Shupe.

Discussion of Trade Mark Application and Examining Attorneys objections, re: memo from T Steffens of the Polsinelli law firm.

Any other matter that may come before the Board

BBQchef33
06-10-2008, 12:01 AM
Looks like theres another gag order in the works.

If board members are not allowed to discuss issues prior to them being tabled, how can they represent what we, as KCBS members, want. ??

" Motion regarding Board Members discussing matters of the board on public forums (BBQ Forum) before the KCBS Board has even discussed, seen, or heard of a matter or issue. Motion by Steve Ownby"

LOL...... They are not allowed to discuss things before the Board hears about it?? So how will they know what can be discussed, if its not tabled yet?


anyway... seems like deja-vu.

HoDeDo
06-10-2008, 07:20 AM
Maybe they should go "coffee talk" style, just throw it out.... get veclempt, and let us talk amongst ourselves as they listen. :)

Seems counter productive to me too, but hey...

ThomEmery
06-10-2008, 07:32 AM
Some of the folks on this BoD don't seem to do anything more than try to stop those that want to move forward. How many times can a "No Report" be listed before your peers ask you what your doing?

BBQchef33
06-10-2008, 07:47 AM
I find it ironic that Steve Ownby chairs the membership commitee, yet he motions to take us out of the loop.

If your so inclined, we should send out some quick emails to the BOD to drop the motion. Heres the email address to cut and paste.

mlake@kcbs.us,carolyn@kcbs.us,rgray@kcbs.us,wlohma n@kcbs.us,mwhitebook@kcbs.us,tblack@kcbs.us,dharwe ll@kcbs.us,pkirk@kcbs.us,lmullane@kcbs.us,sownby@k cbs.us,eroith@kcbs.us,tshupe@kcbs.us,cwhitebook@kc bs.us

Roo-B-Q'N
06-10-2008, 08:02 AM
My understanding is that the way the motion for the MBN (Proposal for KCBS to provide sanctioning services and providing infrastructure services to the Memphis Barbecue Network (MBN) and its membership beginning January 09 Motion by Wayne Lohman) will create a service based entity out of KCBS thus leading to the destruction of their non-profit status. Don't know all the ins and outs, but looks like several members are pushing hard for this and will not let it go.

Plowboy
06-10-2008, 08:04 AM
Rules Rod Gray No Report

What ever happened to the discussion of an individual cooking on two teams at the same contest?

AKA Plowboys 1 & Plowboys 2 - Randy and I enter as two teams, but cook both together and double up on the entries. Currently, that is legal. Odd, but legal as long as there are two separate spaces and two separate cookers.

BBQchef33
06-10-2008, 08:13 AM
My understanding is that the way the motion for the MBN (Proposal for KCBS to provide sanctioning services and providing infrastructure services to the Memphis Barbecue Network (MBN) and its membership beginning January 09 Motion by Wayne Lohman) will create a service based entity out of KCBS thus leading to the destruction of their non-profit status. Don't know all the ins and outs, but looks like several members are pushing hard for this and will not let it go.


Board members or Member-members(members like us)??

Roo-B-Q'N
06-10-2008, 08:25 AM
Board members or Member-members(members like us)??

Sorry . . . board Members.

Yakfishingfool
06-10-2008, 10:13 AM
Discussions of an agenda are certainly good for KCBS. As directors they are responsible to the members, both ethically and feduciary. Discussing issues in our kind of setting (BBQBrethren) seems like a logical solution. BOD members can look in, comment or not, and get a feel for what the membership wants. Now, as to whether they follow what the membership wants or not....I think we have already seen that.

Transformer BBQ
06-10-2008, 10:33 AM
What ever happened to the discussion of an individual cooking on two teams at the same contest?

AKA Plowboys 1 & Plowboys 2 - Randy and I enter as two teams, but cook both together and double up on the entries. Currently, that is legal. Odd, but legal as long as there are two separate spaces and two separate cookers.

Does this really cause an issue? Twice as much entry fee, twice as much meat costs, more equipment... I personally wouldn't really have an issue with this. I mean if you guys always had separate teams, and gave each other advice... shared tips whatever... not a lot of difference.

We have a NEBs meeting every month... we always have a membership report. Sometimes its as simple as 4 new members, 20 renewals, 10 moved to inactive, paypal was used by 15 people. We currently ahve 330 memebers, last year at this time we had 275. I'd think KCBS would have something like that... guess not.

Plowboy
06-10-2008, 10:55 AM
Does this really cause an issue? Twice as much entry fee, twice as much meat costs, more equipment... I personally wouldn't really have an issue with this. I mean if you guys always had separate teams, and gave each other advice... shared tips whatever... not a lot of difference.


Let me put it another way. Someone is hot currently in a category, say chicken. Could that guy cook chicken for multiple teams at the same contest? Currently it is possible under the rules. Could I cook two pork entries for two different teams while someone else cooks two chicken entries? Just seems weird that this is possible under the rules.

Just Pulin' Pork
06-10-2008, 11:15 AM
Let me put it another way. Someone is hot currently in a category, say chicken. Could that guy cook chicken for multiple teams at the same contest? Currently it is possible under the rules. Could I cook two pork entries for two different teams while someone else cooks two chicken entries? Just seems weird that this is possible under the rules.


You make a very interesting point! They said they wanted to make it like NASCAR. 1 owner, multiple teams, I can see if happen! Wow I can see it happen! (I hope you can see my sarcasim)! I agree I don't like the idea!

drbbq
06-10-2008, 11:19 AM
Don't the rules say that your meat needs to stay in your spot? Seems like that would make it illegal to turn in meat that was ever in another spot after inspection.

Jorge
06-10-2008, 11:22 AM
Don't the rules say that your meat needs to stay in your spot? Seems like that would make it illegal to turn in meat that was ever in another spot after inspection.

3. Each team will be assigned a cooking space. Pits, cookers,
props, trailers, motor homes, vehicles, tents or any other
equipment (including generators) shall not exceed the
boundaries of the team’s assigned cooking space. All
seasoning and cooking of product shall be done within the
assigned cooking space. Teams shall not share an assigned
cooking space or cooking device.

The final sentence should answer the question. The operative word is 'Teams'. I don't see how you can be on more than one team at the same time. The meat, the prep, and the cooker are all covered. The only potentially ambiguous language I see is 'Teams'. The intent seems clear.

Edited for clarity: If a cook is going from camp to camp to cook chicken then he/she is sharing a cooker.

my .02

Spydermike72
06-10-2008, 11:30 AM
Some of the folks on this BoD don't seem to do anything more than try to stop those that want to move forward. How many times can a "No Report" be listed before your peers ask you what your doing?

You nailed it here Thom!!

The Pickled Pig
06-10-2008, 11:31 AM
Don't the rules say that your meat needs to stay in your spot? Seems like that would make it illegal to turn in meat that was ever in another spot after inspection.


If you have 2 teams, 2 spots, 2 sets of meat, 2 separate meat inspections, I don't see why the meat would ever need to leave it's spot.

Jorge
06-10-2008, 11:35 AM
If you have 2 teams, 2 spots, 2 sets of meat, 2 separate meat inspections, I don't see why the meat would ever need to leave it's spot.


You still have a cook, cooking on multiple cookers and sharing of cookers is against the rules.

Scottie
06-10-2008, 11:36 AM
I believe that is what happened to the Slabs and Bobbie and Lee last year at the Royal...

BBQchef33
06-10-2008, 11:36 AM
eams shall not share an assigned
cooking space or cooking device.I think thats the catch right there. Symatecs, but i guess it could be challenged in the way its worded.

If I have MY spot, and I go over to Vinnys spot to cook HIS Chicken, I am now SHARING with Vinny, his spot, his meat, his cooker. and i read that as NOT allowed.

Diva
06-10-2008, 02:07 PM
I believe that is what happened to the Slabs and Bobbie and Lee last year at the Royal...


That was a doozie!!!! Thing is, Music City Slab Pals did not have an assigned spot. We each had our own spot. Had we known that was against the rules, we would have done things differently. My only "gripe" (if you want to call it that) is whomever decided to "bring it up" waited til Saturday morning, when I wish they would have brought it up Friday night before we started cooking.

Whomever did bring it up, obviously is no friend of mine, or else they would have had the cajones to come to me and bring it up so we could have asked the rep if it was a violation (which was unbeknownst to us). Eh, it's done, it's over and Kyle only had 3 hours to cook a brisket! LMAO!

Steph

Vince RnQ
06-10-2008, 02:12 PM
What about the ethics of one person cooking, for example, chicken for two teams? That would directly violate the spirit of the competition.

It never ceases to amaze me what people will try to do because it is considered "legal" with little or no regard given to whether it is ethical.

Merl
06-10-2008, 02:29 PM
I hope I get this right.
The Board discussed this last month. The rules state:

2. Each team shall consist of a chief cook and as many
assistants as the chief cook deems necessary. A team shall not
compete in more than one contest under the same team name,
on the same date
3. Each team will be assigned a cooking space. Pits, cookers,
props, trailers, motor homes, vehicles, tents or any other
equipment (including generators) shall not exceed the
boundaries of the teamís assigned cooking space. All
seasoning and cooking of product shall be done within the
assigned cooking space. Teams shall not share an assigned
cooking space or cooking device.

This means:
A team can have any number of assistants.
A team cannot cook under the same name on the same date.
All equipment must be in the assigned space.
All prep and cooking shall be done within the assigned cooking space.
Teams shall not share an assigned cooking space or device.

It does not prevent a person from being on several teams on the same day.
The Board determined that a cook can be a member of two or more teams at the same contest. This is not prevented by the rules. This is not sharing, because when you are in space 1 you are cooking for team A. When you are in space 2 you are cooking for team B. Nothing is being shared.

Now should you forget to take off your latex gloves and take team A's latex gloves and use them on meat at team B's space you are DQ'ed,

This will be against the rules next year.
I agree with the spirit of competition remarks above. But in the mean time should Mike Davis want to come and cook with me, I guess I would live it with. Of course that will be the day cows fly over the moon.

Merl

Jorge
06-10-2008, 02:33 PM
I stand corrected.:mrgreen:

motoeric
06-10-2008, 02:42 PM
I just sent the following email to the BoD. I have no idea if input from the members holds any weight, but it can't hurt.

Dear Board Member,

As a KCBS member, a CBJ and an event organizer; the happenings in the BBQ world are of significant concern to me. I try to stay up-to-date on matters of significance and that would obviously include anything that the KCBS takes an official position on.

Iím a bit concerned about the topic to be brought up at the next board meeting covering:

" Motion regarding Board Members discussing matters of the board on public forums (BBQ Forum) before the KCBS Board has even discussed, seen, or heard of a matter or issue. Motion by Steve Ownby"

It seems both counterintuitive to be brought forward by the person heading the Membership Committee (if Iím correct on that) and counterproductive. If part of the Boards responsibility is to accurately reflect and represent the opinions and wishes of the membership, than the membership should be provided as much information as possible so that they can, if they choose; make their voices heard.

Whether it is accurate or not, there is already a perception of the BoD having a problem with cronyism, regionalism and a lack of transparency. It seems that this motion will significantly exacerbate the transparency issue and provide unneeded and counterproductive synergy for the cronyism and regionalism.

I would appreciate hearing your thoughts on this issue at your earliest convenience.


Thank you,

Eric Devlin
Saberinc@verizon.net

Plowboy
06-10-2008, 03:28 PM
I hope I get this right.
The Board discussed this last month. The rules state:

2. Each team shall consist of a chief cook and as many
assistants as the chief cook deems necessary
. A team shall not
compete in more than one contest under the same team name,
on the same date
3. Each team will be assigned a cooking space. Pits, cookers,
props, trailers, motor homes, vehicles, tents or any other
equipment (including generators) shall not exceed the
boundaries of the teamís assigned cooking space. All
seasoning and cooking of product shall be done within the
assigned cooking space. Teams shall not share an assigned

cooking space or cooking device.

This means:
A team can have any number of assistants.
A team cannot cook under the same name on the same date.
All equipment must be in the assigned space.
All prep and cooking shall be done within the assigned cooking space.
Teams shall not share an assigned cooking space or device.

It does not prevent a person from being on several teams on the same day.
The Board determined that a cook can be a member of two or more teams at the same contest. This is not prevented by the rules. This is not sharing, because when you are in space 1 you are cooking for team A. When you are in space 2 you are cooking for team B. Nothing is being shared.

Now should you forget to take off your latex gloves and take team A's latex gloves and use them on meat at team B's space you are DQ'ed,

This will be against the rules next year.
I agree with the spirit of competition remarks above. But in the mean time should Mike Davis want to come and cook with me, I guess I would live it with. Of course that will be the day cows fly over the moon.

Merl



Merl,

Why would this not be included in the BOD minutes? Here's what KCBS.us has for last month. I can't believe all of this closed door crap.

We need someone to go in there with a Press badge and write a BOD Blog. Anyone local to KC want to split 12 meetings a year with me?


May '08 Board Meeting Agenda

May 12, 2008

KANSAS CITY BARBEQUE SOCIETY
BOARD OF DIRECTORíS MEETING
WEDNESDAY, May l4, 2008
AGENDA

Minutes

Accounting
Finance Committee Report

Past Contests
Sikeston, MO
Columbus, MS
Osage City, KS
Enid, OK
Jefferson City, MO
Kings Mountain, NC
Salisbury, MD
Springfield, MO
Winchester, TN
Livingston, AL
Manhattan, KS
KC, MO (HyVee)
Sugar Creek, MO
Athens, AL
Lansing, KS
Wamac, Il
Lyons, KS
Belton, MO
Richmond, MO
St. Joseph, MO
Indio, CA
Huntsville, AL
Independence, KS
Pulaski, TN
Pine Bluff, AR
N Platte, NE
Waynesboro, GA
Columbia, MO
Modesto, CA
Lawrence, KS
Bixby, OK
Platte City, MO
Ashland, MS
Council Bluffs, IA
Malden, MO
Lamar, CO


Sanction Request
Sanction Report


Committee Reports

Rules: Gray
CBJ: Roith - Discussion regarding a Master Judge
Contest Rep: Carol Whitebook Ė Discussion regarding a pork entry
Education: Paul Kirk No Report
Marketing: Troy Black
Marketing Update-MMA
Membership: Steve Ownby No Report
Mentoring: Tana Shupe No Report
New Ideas: Merl Whitebook - KCBS Tour discussion
- Sanctioning Policy Guaranteed Dates
- Use of and membership e-mails
Research & Development: Linda Mullane - No Report
Technology: Don Harwell - No Report
Finance Committee: Wayne Lohman
MBN: No report
Audit Estimate: No Report


Old/New Business
Troy Black: separating entries into two or more lines at the turn-in table.
Carol Whitebook: Security Issues
Conflict of Interest Policy No disclosures received
Letter from Lake Quivira Smokers

Other
Any other matter that may come before the Board

Bbq Bubba
06-10-2008, 03:59 PM
I wish i could get away with "no report" for all my meetings!! :evil:

ThomEmery
06-10-2008, 04:09 PM
I just sent the following email to the BoD. I have no idea if input from the members holds any weight, but it can't hurt.

Dear Board Member,

As a KCBS member, a CBJ and an event organizer; the happenings in the BBQ world are of significant concern to me. I try to stay up-to-date on matters of significance and that would obviously include anything that the KCBS takes an official position on.

Iím a bit concerned about the topic to be brought up at the next board meeting covering:

" Motion regarding Board Members discussing matters of the board on public forums (BBQ Forum) before the KCBS Board has even discussed, seen, or heard of a matter or issue. Motion by Steve Ownby"

It seems both counterintuitive to be brought forward by the person heading the Membership Committee (if Iím correct on that) and counterproductive. If part of the Boards responsibility is to accurately reflect and represent the opinions and wishes of the membership, than the membership should be provided as much information as possible so that they can, if they choose; make their voices heard.

Whether it is accurate or not, there is already a perception of the BoD having a problem with cronyism, regionalism and a lack of transparency. It seems that this motion will significantly exacerbate the transparency issue and provide unneeded and counterproductive synergy for the cronyism and regionalism.

I would appreciate hearing your thoughts on this issue at your earliest convenience.


Thank you,

Eric Devlin
Saberinc@verizon.net


I sent an email on the same subject
LOL Mine was worded a bit differently
Keep up the good work Eric

Merl
06-10-2008, 06:26 PM
Merl,

Why would this not be included in the BOD minutes? Here's what KCBS.us has for last month. I can't believe all of this closed door crap.

We need someone to go in there with a Press badge and write a BOD Blog. Anyone local to KC want to split 12 meetings a year with me?

Todd, I have tried to be diligent and include as much information as possible in the minutes. And in addition surf many web site to provide answers and information to the members. Everything which may be mentioned at a meeting is not included in the minutes. Here is why.

An e-mail about the situation went out to all bod members. There were two or three replies about the fact it was not against the rules. (As a result the issue was not going to be discussed at the meeting because of agreement of all.)

When we got to the BOD meeting the only discussion was were we going to make a rule now, or wait until the the end of the year. The consensus was not to change rules mid year.

Since there was no action taken, no motion made and we did not consider making a rule, a rep advisory or take any action, it was not included.

Every item of which the board takes action or considers either up or down, we put into the minutes.

I hope this makes sense. As Secretary I give my best effort to get the information to all members.

Merl

ps, Todd, I know your not picking on me.

HoDeDo
06-10-2008, 09:27 PM
Interesting stuff indeed. most competitors would not want to cook on two teams in a given weekend... but I know there are times I would have liked to support both teams I am a member of. I would never do it... because how can you really attend to your entries appropriately in two sites... end up with mediocre meat in both places :)

Plowboy
06-10-2008, 09:37 PM
Interesting stuff indeed. most competitors would not want to cook on two teams in a given weekend... but I know there are times I would have liked to support both teams I am a member of. I would never do it... because how can you really attend to your entries appropriately in two sites... end up with mediocre meat in both places :)

You are missing a comp team in your sig. :wink:

HoDeDo
06-10-2008, 09:44 PM
You are missing a comp team in your sig. :wink:

Odd, it was there!!! Must have dropped it at some point... :icon_blush:

StLouQue
06-11-2008, 12:17 AM
"Makes Sense to Me" Dept.: StLouQue Ė No Report