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watertowerbbq
02-20-2008, 08:35 PM
I've got a question regarding how teams split the cost and the prize money. Do you split evenly amongst all of the members or does the head cook foot all the bill and keep all the prize money?

Also, for those teams who have teamed up for a competition, does each team cover the costs for the meats they are cooking and how do you split the winnings? For those of you who have done this, does it work well?

Just wanted to get some ideas. I want to expand the number of contests we enter and right now I foot the bill for the team, but I keep the winnings. Since I don't expect to win, this limits the number of contests we enter.

Last year I paid all the fees and asked someone to join the team to cook our ribs. When ribs finished in the money, it felt a little awkward about how we were going to split the winnings. I kept the money and with the money we won with our pork entry (I cooked it :biggrin:), I almost recovered my entry fee and meat costs. Want to avoid that awkward situation in the future and set up the ground rules before we get there.

Any suggestions would be appreciated. Thanks.

Transformer BBQ
02-20-2008, 09:04 PM
Depends... (great answer)

I wouldn't feel bad about what you said above... your team, you paid the bills, you get the prize money. At first I footed all the bills, bought all the gear, the food... entry fees... and we didn't do very well... but the money we did win I kept.

If you split up entries... does that guy pay 1/4 the entry fee? does he pay for the ribs? if he just cooks... but otherwise you pay for the food... maybe he keeps the trophy, you keep the money.

Right now, I pay for everything; after a contest we subtract out the winnings if there are any, and then split the remaining up between "core" members. Someone shows up for the first time, or to drink beers, or because they are friends... they bring beer and snacks... (they also get no imput into what gets turned in)

Just Smokin' Around
02-20-2008, 09:32 PM
It sounds like you are in this mostly for the fun and enjoy competing. Of course, winning is always nice. That's why we all compete. There are only two of us on the team. I pay the entry fees and my partner buys the meat and food for meals. If we are fortunate to get a call, we split the winnings evenly. Even though the entry fee is usually a little higher than the meat cost, I don't mind and it works well for us. It's close enough. We bring our own drinks - he can't afford my beer tab. We both contribute rubs, sauces, etc. He does a little more, so things even out. If you keep an exact accounting of everything, this might not work.

I think this can work well for the more casual teams that have 2 - 4 core members that go on all, or almost all, of the comps. By casual I mean doing it because they enjoy it, try to win, but don't expect it all of the time. This probably wouldn't work for more serious teams or a team where one person wants to call the shots and be the head cook all of the time.

Talk to the folks on your team and see what each can afford and contribute. Then try and work an arrangement where everyone contributes in one form or another and you can come up with the funds to enter additional comps. Good Luck!!

ZILLA
02-20-2008, 09:39 PM
This is how we do it on the Crapshoot team. Craig owns the pit outright as well as much of the equipment on our rig, but not all of it. At the beginning of each season we each kick in $1000.00 to the team bank account. All winnings go into the team acct. All purchasers made by Craig or myself are reimbursed by the team account. At mid season we add more money to account if needed and we continue. If we have extra money at the end of the season or if we have a bug prize we "pay out" to ourselves 50/50. All expenses are split 50/50. We each have different responsibilities on the team according to what we can each do best or conveniently. As there are so many cookoffs near by we can do things most teams can't.

Here is an example of how a typical cook goes.

Craig handles the money, and entry forms, buys the meat, wood and much of the supplies. He tows and stores the pit. Gas is sponsored by his company and he pays the stroage barn fee personally.


Craig drops the pit at the location the Thursday before the comp if possible.

I drive in from San Antonio (I pay my own gas) to the comp area Friday mid afternoon and set up the pit and the space. I take care of meat, propane, fire extinguiser inspections.

Craig comes in after work and we prep the meat.

He attends the cooks meeting

I do all the meat cutting during prep and for turn in

I cook our meals, opens, and extras when we do them and I provide all the cooking gear for those operations.

He watches the fire through the night and get to I nap.

Dustaway comes by during the night to spy on us and interrogates us for secrets

Saturday we do what ever we need to do as a team.

In return for the sleep I get on Friday night, I do the bulk of the tear down and clean up before awards. We're all packed and ready to roll before awards so we chill and have a cold drink until we leave. We both feel good about we share the work.

This is a simplified version but pretty close.

Plowboy
02-20-2008, 10:10 PM
Randy and I are BIL's. What's mine is his and what's his is mine. We are more brothers than BIL's. Everything is pretty fluid. We cook everything together... for the most part. We know our process and each of us knows what needs to be done and when. No one does the exact same thing each time. It's amazing how we cook as one unit. We do rough math and divide winnings accordingly, but mostly we just put the money towards future entry fees, etc. It's pretty informal and a lot of rough math. It's fair enough that neither of us worries about it.

Now when I cook with someone else, it's different. Who does what, who pays for what, and how we divide ribbons and money is decided before we enter the contest together. We even decide what name we cook under and who gets the GC or RGC trophy if we were so lucky. I NEVER want to be in the situation that you describe.

First step is to decide how expenses are to be split. Sometimes I'll pay for the entry and the other person pays for the gas. Then we decide who is the lead cook for which categories. You keep the ribbons won for the categories you cook. ALL money is split. You win $1000 in your category and I win $10... $505 each. Period. Somehow you have to decide which team name you are going to cook under. My team name, I get any GC or RGC trophies. Your team name, you get any GC or RGC trophies.

Seems like nit picking, but unless you have a relationship like Randy and I, best to keep it straight out the gate.

nthole
02-20-2008, 11:35 PM
On our team we basically split all the costs and the winnings equally. We're a team. If you are busy concentrating on one category and the other category wins, well, that person wouldn't have if they didn't have the time to concentrate on it.

It's worked so far for us. We only once won enough to make a dent anyways, so it's mostly been cost splitting!

Ford
02-21-2008, 05:32 AM
I cook solo. If somebody wants to come along they can but they do what I say when I say and help with cleanup. I supply food and drink. I keep all the money and trophy's or ribbons. I used to have 3 or 4 people that would help out at some comps and it worked the same way although early on I let others do some cooking especially chicken. Won't do that again. When you finish strong in 3 and chicken tanks then you kick yourself for not doing chicken. Best to be responsible for all of it so you can only blame yourself.

gordo
02-21-2008, 06:46 AM
I'm in same boat as you Ford..

one man cooking team..
if it comes out bad, no one to blame but myself :eusa_clap

do use a helper for running boxes..

If theres a side dish category, Ill let a friend cook it (I dont have time to cook them) and if they win they keep all the winnings...

Seen alot of large teams drag a ton of their trophy's out to a contest...
just figured they didn't have a way to split them up among all the members..:roll:

Smokin Gator
02-21-2008, 07:00 AM
We split the costs... and haven't had to worry about splitting winnings:-(

Lakeside Smoker
02-21-2008, 07:26 AM
For us it's real easy. I pay for everything except for food for that weekend, Kris buys that stuff. Any money won gets spent on upcoming comps, practice, stuff like that. No matter what we win I spend it all on BBQ somehow.
If an 'occasional' member stops by, he/she can bring chips or beer and hopefully stay out of the way. :-D

paydabill
02-21-2008, 08:00 AM
In the past with my brother it was all kinds of messed up. I would pay the entry fee with him paying the next one (which he would call and say that he is broke, and I would end up paying). Then we bought our own meat - he did chicken and brisket and I did the other 2. We supply our own stuff to cook. I generally paid for the fuel and wood. My wife put an end to this after a year.

With a new team mate this year; we are still working out the details. However, I am thinking that we buy all the meat, incidentals, fuel, and dinners. We bring all receipts and split it down the middle. All winnings (if the bbq god blesses us), will be used to offset the cost of the existing contest or pay for the next one. Trophies and ribbons will be kept by the winner of the oerson who cooked the meat. If we are really lucky or tuned in, the GC and RGC trophies will become a traveling deal, one year i get it the next he gets it.

So, Brian if you are reading this how does this sound.

CritterCook
02-21-2008, 08:55 AM
Prize money? huh? Prize money? This is the first i've heard of this! Someone got some splainin' to do!

KC_Bobby
02-21-2008, 09:20 AM
Don and I use a spreadsheet and split all comp expenses/winnings 50/50. If we get help from others, we do not ask them to help out with costs. We just bring a few extra beers and give them some BBQ to take home for their help.

Now if we can win more then the cost of a cut of meat...

Diva
02-21-2008, 09:30 AM
Easy. I make Kyle pay for all of it. I'm just along for the ride. ; )

Kidding.

We have a Slabs bank account and all of the money goes in and out of there. If we hit something pretty substantial, sometimes we treat ourselves to a few bucks.

Dustaway
02-21-2008, 09:40 AM
Dustaway comes by during the night to spy on us and interrogates us for secrets

That is the last buttermilk pie you get from me :mrgreen:

I pay for everything and if I get lucky enough to get into the money the Wife has her hand out right when i get back to the table :-P

Scottie
02-21-2008, 09:42 AM
I used to have 3 or 4 people that would help out at some comps and it worked the same way although early on I let others do some cooking especially chicken. Won't do that again. When you finish strong in 3 and chicken tanks then you kick yourself for not doing chicken. Best to be responsible for all of it so you can only blame yourself.


Boy that was the good old days. If I remember correctly, one contest your chicken cooker had too many cherry bombs... 8-)

I cook by myself. It doesn't matter anyway, as anything I win goes to my foundation for cancer research and to assist those that are effected by cancer... This is a hobby for me. My drive is to raise cancer awareness and funds, not to try and find a new living or career. I look at it as a means to an end. The little success that I have had, just brings attention to my real inspiration.

Scottie

Plowboy
02-21-2008, 09:45 AM
Boy that was the good old days. If I remember correctly, one contest your chicken cooker had too many cherry bombs... 8-)

I cook by myself. It doesn't matter anyway, as anything I win goes to my foundation for cancer research and to assist those that are effected by cancer... This is a hobby for me. My drive is to raise cancer awareness and funds, not to try and find a new living or career. I look at it as a means to an end. The little success that I have had, just brings attention to my real inspiration.

Scottie

God bless ya!

Plowboy
02-21-2008, 09:47 AM
We have a Slabs bank account

Can I get one of those.

Dale P
02-21-2008, 09:57 AM
My Brother and I are 50/50 with the Sons being the team bums. I keep the trophies at my house because I am the baby of the family and he hates it when I whine.

Diva
02-21-2008, 11:38 AM
Can I get one of those.

Sure! Just make sure that you use our information and don't make any withdrawals, just deposits ; )

Irrad8
02-21-2008, 11:47 AM
Hey Bill. I started reading this last night. I was thinking the same thing you were. I think it sounds great. We can adjust as new things come up. I really am easy to get along with. Fun and fellowship first, but winning is real nice too.

paydabill
02-21-2008, 11:51 AM
Hey Bill. I started reading this last night. I was thinking the same thing you were. I think it sounds great. We can adjust as new things come up. I really am easy to get along with. Fun and fellowship first, but winning is real nice too.


The only true expense is how we are going to split up Gent Jack and Coke cost! I ma thinking bulk! Looking forward to it dude! I guess that and the cost to have someone cut oranges while you are gone.

Bigmista
02-21-2008, 12:03 PM
With Four Q BBQ, we split the entry fee evenly among us. Each person is in charge of one meat and supplies the meat, seasonings and cooker for that meat. They pay for it, cook it their own way and while we all have input and help where we can, the final call rests with the person who is in charge of that category.

All prize money is put together and split evenly. Any ribbons, plaques or trophies go to the person who cooked that category. We only have 1 RGC and one of my teammates has that. I have our people's choice champion trophy because that meant more to me.

Since we will be doing more people's choice competitions, we are working out a system on how to divvy up the cash based on the amount you contribute to the People's choice meat.

spicewine
02-21-2008, 12:58 PM
The 4 of us on Team Q split everything equally. The winnings go into a separate account that pays for entry fees, meat and gasoline. If there is a surplus in the account at the end of the year, the money carries over to the next season. If there is a deficit, we divide it equally . I usually front the money until after the contest to see if there are any winnings. Spicewine furnishes most of the sauces and spices. Last year after 12 contests we each owed $ 40.00 for the whole season. ( got lucky!! ) This year we have $ 5.90 to start out with!! Wooo Hooo!! If you count Beer, we operated at a staggering loss!!!!:mrgreen:

TOPS BBQ
02-21-2008, 01:06 PM
I have about a half dozen teammates, give or take one or two at each comp. Everyone is committed to $120 a year whether they compete in one comp or all of them. The monies get divided into four or five different comps. Whatever monies owed for that comp (meat/entry fee) gets divided up amongst the teammates that participate in that comp. I pay for gas, beverages, snacks..etc. Any monies won gets divided amongst those same participants and any overage gets put into a pot for the next comp.

On my team, everyone knows how to do everything from prep, cooking, turn-ins...etc. No one is above washing dishing, breaking down the site. When something needs to be done, someone is on it. Although, I typically stay up throughout the night to man the pit. I invite my teammates to offer changes at practices, but I ultimately rule the roost and make all final decisions as well as keep the trophies.

When a guest cooks on our team, they are required the same as the rest of the teammates. I don't like people just sitting around when I'm busting my arse. We work together and take breaks together as a team.

YankeeBBQ
02-21-2008, 02:10 PM
I cook by myself.
Scottie

Didn't we cook together once or twice ? Maybe that was someone else, I do get confused after a few hurricanes.
:wink:

Anyway I've cooked with a lot of different people and the thing to do is make arrangements ahead of time what you will do if anything is won. That way there are no hard feelings after the fact.

For my regular team we split all expenses and all winnings and we fight over who gets stuck taking the dust collectors home. Of course I do have all the Jack Trophies. I'm not sure they noticed yet so ssshhhhhhhh don't tell them.

Scottie
02-21-2008, 02:16 PM
ooops... Yep, I have cooked with a few different guys... :shock: No slight intended, as my problem may have been the hurricane's as well!!!

We had no problem. We took expenses off the top and split it the rest of the way. When me and Dr. Porkenstein cooked together last asummer as well, we did the same thing.

Dust collectors? You guys have way way way too many trophies... As I just boxed all of mine up and I am inadequate next to you guys... Well, there might be one you don't have... 8-)

Scottie

tonto1117
02-21-2008, 02:29 PM
We have 4 team members. It is a jump on jump off policy. If they want to pay a 1/4 of the cost of any given contest, they get a 1/4 of any prize money won, minus the comp cost. Either way, they are always welcome to cook.

Diva
02-21-2008, 02:29 PM
I do get confused after a few hurricanes

my problem may have been the hurricane's as well!!!


HEY! I resemble the bartender in those remarks! ; )

Transformer BBQ
02-21-2008, 02:30 PM
from the pictures... there's a chance Charlie 'had' that one.

Scottie
02-21-2008, 03:24 PM
HEY! I resemble the bartender in those remarks! ; )


well, the good news is we didn't sample them as much as someone else... Names will be omitted on purpose... Although, I think I more than made up for that at Harpoon... But I digress... 8-)

Dale P
02-21-2008, 03:53 PM
I have learned that kiss smudges makes it harder to get the dust off.

scottyd
02-21-2008, 04:07 PM
For us it is just the 2 of us so you guessed it, My wife takes all winnings.

and puts them in the traveling fund.

watertowerbbq
02-21-2008, 06:14 PM
Thank you to everyone for their input and great ideas. I would like to compete more often and split the costs and you've all given me some great ideas on how to accomplish this. Thanks! :-D

Just Smokin' Around
02-21-2008, 09:12 PM
......we fight over who gets stuck taking the dust collectors home. Of course I do have all the Jack Trophies. I'm not sure they noticed yet so ssshhhhhhhh don't tell them.

Steve, you picked up a few jugs and barrels this past year :-D. I won't tell anybody where they might be. See you in Salisbury?

YankeeBBQ
02-22-2008, 09:50 AM
Steve, you picked up a few jugs and barrels this past year :-D. I won't tell anybody where they might be. See you in Salisbury?

I'll be in Salisbury but I might be cooking solo. See you there !

ique
02-22-2008, 10:22 AM
We have 6 guys on our team. Each person kicks in $500 plus some sponsorship dollars goes into a team account. All expenses come out, and winnings go in to that account. We'll ride the account as long as we can and when it runs dry everyone re-ups. If we get a good payday we'll splurge on a case of patron or an RV rental or something.

Gene01
02-22-2008, 12:22 PM
I generally allow my sponsors to pay for everything, when we win it doesn't matter who is there, we don't share in the winnings, I donate all winnings to a childrens charity problem solved, I may give each person who was there 100.00 each for a dinner with their spouse or something, have never had any issues with this policy.... nobody has ever had to spend a dime at a competition wihen they have cooked on my team either... think that makes a difference...

The Giggler
02-22-2008, 01:26 PM
Our teams delegates responsibility, but do not share costs. My wife and I pay entry fees, food and travel costs for people traveling with us. Team members contribute by packing, setting up, prepping, cooking, cleaning, garnish prep, turn ins, vending, breakdown, cleaning, and unloading when we get home. I ask people to bring snacks, and their beverage of choice. We pay for the rest.

At one contest last year, we were lucky enough to get a 1st place call for Grilled Pork Chops. Our team member Kevin, developed the recipe and provided the chops, ingredients, and labor for that entry (several practices and the comp). That entry won a coveted Harpoon BC tap handle trophy, and a ribbon. I gave him a choice of the trophy or the blue ribbon, not both. He took the trophy, and I was glad for him to have it.

We are really lucky to have a great team that works well together. Last year, my team mate (and cousin) Phil went to the I Smell Smoke Comp Class. We learned that they divide up responsibilities at contests. He has experience in team sports, and said that we should take the same approach. I agreed. We tried this during several practice cooks prior to comps, and found it worked well.