PDA

View Full Version : KCBS members speak out


Merl
12-26-2007, 10:49 PM
Cooks tell me that the BOD does not listen to the members. I agree that often the BOD appears to not hear the message from the members, and sometimes this is true. I also know the few e-mails I have received or telephone calls from KCBS members about issues, which I have answered, but in numbers fewer than I would expect.

Many who say the BOD does not listen have never e-mailed or called me.
So now is the time to make a difference. In January on Friday evening of the banquet weekend at 5:30 p.m. at the Clarion, is the General BOD Meeting. All meetings are open to all members, but especially this meeting.

The agenda for the meeting may be requested from the KCBS office 48 hour prior to the Friday evening meeting. You may register to speak on any issue by filing with the office 24 hours in advance. You will not be recognized if you do not register with the office. See policy below.
I hope to see all of you at the KCBS BOD meeting. It will begin about 5:30.
Yours in Que
Merl Whitebook
Mwhitebook@kcbs.us

KCBS POLICY FOR MEMBER PARTICIPATION AT BOD MEETINGS
Public Participation at Board Meetings: The purpose of a Board meeting is for the Board to conduct the business and to deliberate and act upon matters before the Board, unless the Board is specifically conducting a public hearing on a matter. Members are encouraged to attend and to observe meetings of the Board and to participate whenever a public hearing is being held.

During portions of regular meetings of the Board, a limited opportunity may be provided for members of the public to make comments regarding items on the posted agenda. To make such comments related to items on the posted agenda, a KCBS members in good standing shall complete the required form and submit it to the Secretary of the Board a minimum of 24 hours before the meeting is scheduled to begin and called to order.
Persons addressing the Board during the “Comments by the Public” portion of a regular Board meeting shall:

1. be recognized in the order the Secretary received the requests;
2. limit their comments to three (3) minutes or less; and
3. not be permitted to criticize individuals or to engage in disruptive behavior.

If an extremely large number of requests to speak are received, the Board President may set a reasonable time limit for the total “Comments by the Public” portion of the meeting. The Board may extend the total time limit for comments set by the President by a majority vote of the members present.

MilitantSquatter
12-26-2007, 10:55 PM
Assuming it's not too costly...a national call in # to listen to questions being asked would be ideal to foster participation and communication. Not many from outside the Midwest area are going to fly to KC to attend the meeting on their own dime (even with banquet).

This is similar to how Wall Street analyst calls are conducted when a company reports their quarterly or annual earnings #'s. The execs speak, provide a current state of affairs then open the lines up for questions, comments etc. Similar can be done here.

Merl
12-27-2007, 08:54 AM
I brought a motion to the Board to allow for telephone attendance by members. This motion was to go along with giving members access to the BOD. The board passed the previous motion.

Of course there is a cost, which would have to be paid by the participant for the conference call in advance and to speak you would have to make the request 24 hours in advance.

The board overwhelmingly opposed the motion and it was defeated 8 against with Jim, Don and I voting in favor of the motion.

We will try again next year, at least this year, a KCBS member may actually attend the BOD meeting! Change is slow, but constant.
Yours in Q
Merl Whitebook

Divemaster
12-27-2007, 04:02 PM
Assuming it's not too costly...a national call in # to listen to questions being asked would be ideal to foster participation and communication. Not many from outside the Midwest area are going to fly to KC to attend the meeting on their own dime (even with banquet).

This is similar to how Wall Street analyst calls are conducted when a company reports their quarterly or annual earnings #'s. The execs speak, provide a current state of affairs then open the lines up for questions, comments etc. Similar can be done here.

Along those same lines could be a public forum on the KCBS site... I know that it would require software but it would also allow access to just about every one (since those without computers could also go to a public library)... just my $.02

Yakfishingfool
12-27-2007, 08:30 PM
Hey Merl, What you are doing here is great. I was chair and continue to serve as Secretary to the Nurse Practitioner association New York State(www.thenpa.org (http://www.thenpa.org)). With about 2800 members, we are the voice of NP's(about 12000) in New York. Getting member participation is quite difficult. Lot's of grumbles but rarely any organization to specific wants or needs. I'd hear an undertone of an issue and no one would come forward.

Our Directors are actually elected regional representatives from seven regions. every member has access to the directors/rep's and can send messages to the BOD and Executive committee. but very few do. I like your original post and will forward it to my EC for consideration. but don't be disheartened by non-participation. the reality is there are probably a hand of people grumbling, and even fewer that will come forward.

there is a solution to the phone issue though. We use a conference service that allows an unlimited(I believe) number of people to call into a central line and a simple conference phone at the BOD would meet all the needs. all could listen and those registered to ask questions could do so. Another option is a short email in period allowing questions to be asked, maybe someone, the secretary, to classify the questions to a general category and then a question or six could be answered. just an idea. But to you and the other directors and directors to be. Keep your chins up, someone always has a complaint and don't take it personally. Scott

PS as an aside, is there a strategic plan for KCBS? any ideas for the future. Has the idea been floated before? Sometimes it helps to start that process, it keeps relativity real, current, and everyone on the same page despite changes in personel. I just completed the process for our organization and it's a hell of a task but well worth it I believe. Took us nearly 18-24 monts to complete. I finterested I have soem great resources to offer. Scott

smoke-n-my-i's
12-29-2007, 12:04 PM
It looks like you are at least trying to make head way.... I hope so.

I had emailed all the board members with a concern I had about almost a year ago. I NEVER got a reply from the first one. Of any kind, not even an reply that they recieved my email and would look into the matter... nothing at all.

A few months later, I called. I was told that I would receive a phone call, even if she, the receptionist (name withheld) would do it herself. NOTHING again.

So, I hope you good luck. If you would like, send me a pm with your phone number and we can discuss it. I talked to a local rep, who kinda seemed interested and said he would come back around and talk to me about the matter, but never showed his face again, and stayed "busy" the rest of the comp....

Hopefully you can make an inpact with input from the members here... we hope so.

Bill

Muzzlebrake
12-29-2007, 03:36 PM
sounds to me like you are trying to make the board more accessible to the membership...

if that the case, has anyone ever considered doing something like a annual general membership meeting tied in with the banquet?

I do have a question, when in January is the meeting? I could not find it on the website.

lunchlady
12-29-2007, 05:05 PM
it's the weekend of Jan 18th, I believe on Friday... then the banquet is Saturday

Merl
12-29-2007, 07:23 PM
The annual meeting/bod meeting will be on Friday 18 as part of the banquet weekend at 5:30 p.m.
Merl

Muzzlebrake
12-29-2007, 10:40 PM
thanks......got my Bullsheet about 1/2 an hour after I posted that

arlieque
12-30-2007, 09:31 AM
Merl,

Thanks so much for your work and listening to the members. I feel the BOD has come a long way this year too and along with some things that MMA have helped out with are a move in a direction that will grow KCBS. I do feel some of the choices made need to be thought through some what more. The asking for non member teams to be charged more could have an effect on new teams entering and some teams that just cook once or twice a year! We as organizers were asked to chearge $25.00 more for non member teams to enter a KCBS contest. So if that is done then the the teams has two choices, pay the mpney or pay $35.00 and join KCBS. Why not just make it $35.00, arrange your entry form so that when the organizer receives it that you just forward that money to KCBS. A contest that have ads out right now is asking $300 to enter, if the team has to pay $25.00 and with gas prices that will be $3.75 this summer I feel we are going to lose a few teams and even some smaller contest. The question I have is; now we ask that to judge the CBJ's membership be in good standing, so indeed why not teams? If KCBS id directing this nonmember charge in 2008 and telling us they are going to make it mandatory in 2009 that we charge more for non member teams is this headed toward in 2010 that it will be mandatory that all teams be KCBS member teams in good standing to cook in a KCBS sanctioned conetst?
Thanks again and I look forward to some answers from the BOD!!!

Arlie

PS: The non memebr fee is already being charged by NEBS and the CBBQA now so now the the teams not members of either of those to associations as well as KCBS would have two additional fees then, right? I am a memeber of the CBBQA and pay a membership for that was well as KCBS.

ThomEmery
12-30-2007, 10:22 AM
Yes Arlie
The teams are going to be looking at two or three memberships the way this is headed out here. CBBQA KCBS IBCA These memberships are a good thing to support organized BBQ.
We have to be careful or some teams are going to drop out or down to just doing Backyard type contests which are fine. But defeats our purpose .

My recent small La Quinta contest required CBBQA Membership it was only $100 for members $136 Non and I signed you up.

Bigmista
12-30-2007, 11:01 AM
Here is a suggestion that I floated with the CBBQA. Just conversation at this point.

Instead, of forcing someone to be a member to compete, why not give an incentive instead? For example...

Grand Prize is $1000 for KCBS member
Grand Prize is $750 for non-KCBS member

I think most people would join for a shot at a bigger prize but it doesn't feel like theyhave to join just to compete. It's their choice. And if a non-KCBS member wins, the difference between the prizes could be split between the organization and the promoter. A win for everyone.

arlieque
12-30-2007, 11:42 AM
Neil and Thom:

I think all venues could be good, but how do we really know who is a member or not. Do you Thom as an organizer have a members list with emails so you can check to make sure the membership is current or is KCBS going to check this for us. If so that means we as organizers we have to make a list and send to KCBS before the contest for them to check this. What about a team that enters on the last day? What if in 2009 or 2010 this becomes mandatory to be a KCBS member like the CBJ are asked to be now. Dont we as organizer have plenty to do at this point?

Arlie

ThomEmery
12-30-2007, 12:14 PM
Arlie I agree with plenty to do
If its CBBQA membership that is easy for me as Lead Mod on that Forum
KCBS membership would mean a email to them for the info

Neil Sorry not interested in different prize money for members and Non

I have yet to find a serious team headed out to do a $1000 contest weekend
that the $36 stops them from coming.
The insurance savings of a all member event is real and something
promoters could use.

Transformer BBQ
12-30-2007, 06:07 PM
Just an FYI, the extra charge at NEBS constests is a one time thing... the extra charge includes a year membership: with all discounts, NBBN subscription...etc.

The KCBS charge doesn't include anything, from what I have read. The money actually doesn't even go to KCBS, its just extra for event organizers...

ThomEmery
12-30-2007, 06:33 PM
As do my CBBQA Events
One year membership

arlieque
12-30-2007, 06:43 PM
KCBS should just up it to $35.00 and let the organizers get them all the members they wants so we dont have to do this for years to come. If they are not lending toward this being mandatory by 2010 then it is a waste of time for both sides. Bottom line is they want more money?

lunchlady
12-30-2007, 07:28 PM
If that's the way it goes with KCBS eventually then that's great, but , one thing...
to the organizers... and I know you all have a LOT to do...

PLEASE be sure to send in (in a timely manner) these people's membership MONEY and INFO! It's no fun to deal with good people who have paid their hard-earned money and now are mad, and rightfully so, because the ball was dropped somewhere along the line before actually getting to the organization.

That's my .02 on that.

But, I thought that the extra $ wasn't supposed to be for KCBS, it is the organizer's, it's the discounted price that is supposed to be a benefit FOR KCBS members. At least that was the way it was originally intended.

Merl
12-30-2007, 07:55 PM
But, I thought that the extra $ wasn't supposed to be for KCBS, it is the organizer's, it's the discounted price that is supposed to be a benefit FOR KCBS members. At least that was the way it was originally intended.

Michelle you are correct on your believe. The money is to be retained by the orgnizer. This is a benefit for KCBS members.
Merl

arlieque
12-30-2007, 08:32 PM
I done see this as any benefit to any KCBS team and it isnt going to be a discount to any team. They say we get to keep the money but remember if a contest needs more money they will raise the fees or get more sponsorship, we dont need KCBS to tell us that! Only the non member teams will be charged more, you as a team will not see a discount. Trust me on that. No contest fees will be going down to collect one or two $25.00 fees for non-member teams. Also the letter stated that this would be mandatory in 2009 so they must be headed toward a 2010 members only cookoff. Guess we will have to wait and see. Also as an organizer we have not been told how we are to know who is a member or not? I feel if they need or want a membership drive there are many better ways to do this.

Arlie

ThomEmery
12-30-2007, 08:54 PM
A discount to members could be a great idea

Give the discount to the organizer by dropping
the cost KCBS charges us for each team
cooking the contest. :)
KCBS members would be less.

arlieque
12-30-2007, 09:33 PM
Thom, just send me $500, that will get you in!

ThomEmery
12-30-2007, 10:31 PM
Now there is a deal

Spydermike72
12-31-2007, 06:46 AM
Hey Merl,

Anytime I have had a question I have always gotten a response from Jim,Mike Lake or yourself and thank you for that!!

I know this is a little off of the topic here, and I may catch some flack for it, but can anything be done about improving the Bullsheet ? Is the BOD even involved with the Bullsheet ? There is never a column from the President or any member from the BOD. We get the meeting minutes but they seem to be 2 months behind. In m opinion if there was more communication from the BOD, things might go smoother, and I think the Bullsheet could be a good way to open up those lines.

I was just curious about the Bullsheet, it could be so much more, but I also know the people that are doing it are doing the best they can.

ThomEmery
12-31-2007, 07:52 AM
Hijacker

Spydermike72
12-31-2007, 08:40 AM
Hijacker

Sorry :icon_blush:

BBQchef33
12-31-2007, 10:41 AM
heres another hijack... Not to sound like a politician, but this IS exactly the stuff we can do if I, or Smoke_in the_eye, or Sledneck get onto the BOD. Open communitcations directly to a BOD members that can be brought straight to the BOD table. This may ultimatly wind up as a hotseat if any of us get in, but will definatley strengthen you voices to the Board. Good stuff. !!

ThomEmery
12-31-2007, 10:49 AM
Sorry :icon_blush:

LOL we were done

Yes Phil you are right

Merl
12-31-2007, 11:16 AM
Hey Merl,

I know this is a little off of the topic here, and I may catch some flack for it, but can anything be done about improving the Bullsheet ? Is the BOD even involved with the Bullsheet ? There is never a column from the President or any member from the BOD. We get the meeting minutes but they seem to be 2 months behind. In m opinion if there was more communication from the BOD, things might go smoother, and I think the Bullsheet could be a good way to open up those lines.
.

The Bullsheet's content is almost volunteer run. Many articles submitted by members are published. There is not a clear set publication policy.
The minutes are late because we publish after the minutes have been approved. Therefore 1 month later the minutes are approve but are two months behind by the time published in the bullsheet. There are ways to improve on this, if the BOD is willing.

Many of the BOD have put in articles about programs they are doing. However, there seems to be selective editorial, and my last article about judging was pulled by Carolyn and Mike. I did not know they were the editors, but Oh well.

Last year we made an effort to open the doors of the BOD to the members. As promised, we brought forth motions which were approved which:
1. Allow members to attend the BOD meeting, no longer a closed meeting.
2. Required BOD to publish requested action items 72 hours in advance.
3. Required the Exec/Dir to publish an agenda 48 hours in advance with requested action items to be details.

The year prior, was the first year, we published the BOD e-mail address!

Members now have a direct line into the working of the BOD.
We are not finished. There are more items which need to be address for our organization to hear from our members. One problem is that I really do not receive that many calls or letters from members. I read a lot on the forums, but not a great deal of direct mail.

Have a happy new year.
Yours in Q
Merl Whitebook
mwhitebook@kcbs.us (mwhitebook@kcbs.us)

LindaM
12-31-2007, 04:25 PM
heres another hijack... Not to sound like a politician, but this IS exactly the stuff we can do if I, or Smoke_in the_eye, or Sledneck get onto the BOD. Open communitcations directly to a BOD members that can be brought straight to the BOD table. This may ultimatly wind up as a hotseat if any of us get in, but will definatley strengthen you voices to the Board. Good stuff. !!
I am always open to emails from members. I will bring them to the board without hesitation. You just need to send me the emails. We all have email addresses posted on the KCBS website.

Merl
01-04-2008, 07:59 AM
Remember that the KCBS board members e-mail links are on the KCBS web site. But they are easy to remember. Its the first initial and last name at kcbs.us
Every member should feel they have access to the BOD.
Yours in Que
Merl Whitebook
mwhitebook@kcbs.us

bbqbull
01-04-2008, 09:20 PM
Merl, Thank you for all that you do on the BOD.

Thank you for giving us all heads up here ref; KCBS as well! It much more appreciated by all of us more than you probably realize.

Thanks to Carol for all the hard work she puts in as well.

I know it can be a very nerve wracking position at times, but we here all have concerns. Thanks for allowing us to express our concerns to you here on this forum as well.

God Bless Merl and Carol Whitebrook.