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Vince RnQ
09-17-2011, 11:46 AM
KCBS BOD MEETING QUICK NOTES - Sept. 14, 2011

September 15, 2011


Board of Directors Meeting - September 14, 2011

MINUTES

President Candy Weaver called the meeting to order at 7:08 p.m. central time.

Because the official agenda for the meeting was not received by the members of the board in time to consider issues coming before the board, Paul Kirk made a motion to continue the meeting to Wednesday, September 21st at 7:00. Seconded by Randy Bigler, the motion passed. Unanimously. Paul Kirk then made a motion to adjourn at 7:12 p.m. Seconded by Randy Bigler, the vote was unanimous.



Really?

bbqchicken
09-17-2011, 11:48 AM
I hate lazy people :mad2: they look for any excuse.

Matt_A
09-17-2011, 11:41 PM
I hate lazy people :mad2: they look for any excuse.
Any excuse for what? You've never had anything go wrong in your life?? Or would you prefer the board made uniformed snap decisions that could affect how you compete? :crazy:

Rookie'48
09-18-2011, 12:59 AM
So why wasn't the agenda sent out on time? Doesn't the BoD meet on a regular schedule? Seems to me that the agenda should have been ready.
When I was a union steward the grievance committee's agenda had a definite cut-off time for new items. If you turned in your grievance too late, you had to wait for the next hearing in two months. The agenda would then be typed up & distributed to the interested parties. The only exceptions to the cut-off were for resolving suspentions or terminations - anything else would have to wait.
We never had to postpone because the agenda wasn't taken care of in the proper manner.

riblette
09-18-2011, 12:54 PM
I've sent an email to KCBS asking for an explanation. This seems absurd, but, unfortunately it's not inconsistent with the current BOD track record. I could almost understand it if these guys were the BOD for a tiny local group, but for an organization that represents 14,000 members and controls a huge budget....come on.

If I get a response I will post it here.

gmholler
09-18-2011, 08:41 PM
Last time I checked, the entire KCBS BOD was all volunteers. Might it not be the case that someone's "real life" might've interfered? I know y'all are going to say they should have thought of that when they took the position, but come on, it would always be nice to know in advance that this or that event was going to occur, but you and I know that life isn't like that!

Of course, I can speculate that we're all being played for fools and this is all part of a plan to defraud the membership and it's being spun with the excuse of the agenda being late to confuse us. Call me naiive, but I don't think so. Now, if this were happening every month, yes, I'd worry and I'd agree that it's not right - but that's not the case, at least right now. Things happen.

Lynn H.

Arlin_MacRae
09-19-2011, 07:55 AM
Meh. Stuff happens sometimes. And everyone deserves some slack sometimes too.

tmcmaster
09-19-2011, 09:35 AM
No offense to anyone, but 'real life' takes priority over BBQ...

Vince RnQ
09-19-2011, 12:00 PM
I call "Bullsheet"!

I've been a member of KCBS for going on 5 years and this is the first time that I can recall that an entire BoD meeting had to be rescheduled because the agenda wasn't put out on time. We're not talking about some local club meeting where decisions that impact a handful of people are made. This is a national organization and the BoD has a responsibility to people all across the nation.

When something as simple as the distribution of the meeting agenda brings the process to a screeching halt, there's a bit of a problem there that shouldn't be allowed to persist.

Sorry folks, the old "life sometimes gets in the way" excuse doesn't pass muster here.

gmholler
09-19-2011, 12:55 PM
I call "Bullsheet"!

I've been a member of KCBS for going on 5 years and this is the first time that I can recall that an entire BoD meeting had to be rescheduled because the agenda wasn't put out on time. We're not talking about some local club meeting where decisions that impact a handful of people are made. This is a national organization and the BoD has a responsibility to people all across the nation.

When something as simple as the distribution of the meeting agenda brings the process to a screeching halt, there's a bit of a problem there that shouldn't be allowed to persist.

Sorry folks, the old "life sometimes gets in the way" excuse doesn't pass muster here.

I'm sorry, my friend, but try as I may I can't understand your point of view. The KCBS BOD is staffed by VOLUNTEERS (and I'm not speaking of the TN football team). I've been a member since 2005, and while it might've happened sometime earlier, like when email was a new "thing", this is also the first time for a meeting to be delayed like this in my memory - but that's just part of the nature of something volunteer. It's not like they're paid to be timely. And in the least, they came up with a plan to try to remedy this - what more would you have them do? At least they're acknowledging that they haven't had enough time to consider the issues on the agenda instead of just blindly voting on them.

Is there something MORE to this that you're seeing?

Lynn H.

Slamdunkpro
09-19-2011, 01:01 PM
I'm sorry, my friend, but try as I may I can't understand your point of view. The KCBS BOD is staffed by VOLUNTEERS (and I'm not speaking of the TN football team).
Don't the office staff and executive director draw salaries?

chambersuac
09-19-2011, 01:02 PM
I don't know who is responsible for getting the agenda out, but for some reason he/she didn't get it done. Could be a variety of reasons. Meeting postponed one week. Were they voting on taking someone off of life support or something life threatening????

As one who's profession is prone to be ridiculed for any and every real or perceived error, I am willing to "put the best construction on it" and "explain everything in the kindest way" and chalk it up to a simple mistake. If this starts happening regularly, then it will be a problem.

gmholler
09-19-2011, 01:49 PM
Don't the office staff and executive director draw salaries?
I didn't know they were on the BOD. Are they? If so, I stand corrected. As far as I know, the staff and executive director DO, but neither is responsible for getting out the agenda. As far as I know, the BOD puts out the agenda for the BOD meeting.

Lynn H.

Vince RnQ
09-19-2011, 01:57 PM
I'm sorry, my friend, but try as I may I can't understand your point of view. The KCBS BOD is staffed by VOLUNTEERS (and I'm not speaking of the TN football team). I've been a member since 2005, and while it might've happened sometime earlier, like when email was a new "thing", this is also the first time for a meeting to be delayed like this in my memory - but that's just part of the nature of something volunteer. It's not like they're paid to be timely. And in the least, they came up with a plan to try to remedy this - what more would you have them do? At least they're acknowledging that they haven't had enough time to consider the issues on the agenda instead of just blindly voting on them.

Is there something MORE to this that you're seeing?

Lynn H.

Lynn, the volunteer argument doesn't cut it with me either. No one forced any of these people to volunteer to run for the office, nor did anyone force any of them to become officers.

It's really very simple: if you volunteer, you are accepting a responsibility to perform, not to attempt to perform unless it becomes inconvenient.

Look, they have a month, an entire month, to put out the agenda. That not happening is simply inexcusable especially since they know that the meeting cannot take place unless it happens on time.

gmholler
09-19-2011, 02:53 PM
Yes, it IS very simple; the agenda didn't get out. It makes no difference if it was deviously planned or a simple mistake; the end result is there was no agenda. No, it shouldn't have happened. Actions (and non-actions) have consequences - I think they realize that. The BOD came up with their solution - hold the meeting a week later. Apparently they feel/felt this is/would be more beneficial to the membership. What would have been your solution? Is there anything they can do that you feel they aren't doing?

Lynn H.

Vince RnQ
09-19-2011, 03:07 PM
Lynn, clearly you see this as a simple "oops" and less of a failure than I do. That's fine. We're each welcome to our own opinions.

pigmaker23
09-19-2011, 04:08 PM
The Board is compensated in other ways. regardless, KCBS is a business now and must be operated as such. the basic task of assembling and distributing the agenda is one that should not be left to the last minute or forgotten. I sit on a few boards and recieve the agenda at least 5 days prior to the meeting so I can review it and be ready for anything that comes up at the meeting. When you are elected to this board it comes with certain expectations and requirements that apparently have not been met.


QUOTE=gmholler;1793015]I'm sorry, my friend, but try as I may I can't understand your point of view. The KCBS BOD is staffed by VOLUNTEERS (and I'm not speaking of the TN football team). I've been a member since 2005, and while it might've happened sometime earlier, like when email was a new "thing", this is also the first time for a meeting to be delayed like this in my memory - but that's just part of the nature of something volunteer. It's not like they're paid to be timely. And in the least, they came up with a plan to try to remedy this - what more would you have them do? At least they're acknowledging that they haven't had enough time to consider the issues on the agenda instead of just blindly voting on them.

Is there something MORE to this that you're seeing?

Lynn H.[/QUOTE]

nukenight
09-19-2011, 08:07 PM
Like we all know, sometimes, stuff happens. I'd rather the BOD slow down and get it right instead of going fast and screwing it up. Sounds like they were being thoughtful. I don't think we should assume something is wrong. The KCBS BOD has been known to mess up when trying to do things in a hurry. This slight pause is actually good news. Sometimes we are all better off when they do nothing.

Boshizzle
09-19-2011, 08:21 PM
If any people should understand that crap happens it should be BBQ cooks. That being said, they should explain the situation to us if for no other reason than transparency.

BBQchef33
09-19-2011, 09:08 PM
In the immortal words of Sledneck...

yawn....


meeting postponed one week. So what? Anything going on so pressing that putting it off a week will change the outcome? Id rather they give it a week to get it right than present it to an unprepared board.

Sledneck
09-20-2011, 05:16 PM
In the immortal words of Sledneck...

yawn....


meeting postponed one week. So what? Anything going on so pressing that putting it off a week will change the outcome? Id rather they give it a week to get it right than present it to an unprepared board.

So honored I think I'm gonna cry :icon_blush::becky:

Smokedelic
09-21-2011, 03:01 PM
If any people should understand that crap happens it should be BBQ cooks. That being said, they should explain the situation to us if for no other reason than transparency.
BBQ cooks also understand the meaning of a deadline, and the implications of not meeting one.:thumb:

Fatback Joe
09-21-2011, 03:08 PM
Just to keep the pot stirred :twisted:

What if they slow down, but still get it wrong?

drbbq
09-21-2011, 04:21 PM
Surely Candy has seen this and will fill us in soon.

Candy Sue
09-22-2011, 10:18 AM
I don't know where to start... The board is bound by rules, one of those rules is that the agenda must be delivered to the board members within 48 hours of the meeting. The agenda is a schedule of topics/reports that must be posted to all board members 72 hours before the meeting. In other words, meeting topics (with all backup info), motions & reports must be delivered to the board by 7 pm Sunday night before a meeting or that subject doesn't get discussed at the meeting. For the 9/14 meeting all topics and supporting info was timely presented. An agenda was drafted, approved and posted on the kcbs.us website by our secretary. She forgot to send an e-mail to the board with the agenda. It was the path of least resistance to "continue" the business of the meeting to 9/21 rather than have a "discussion only" (i.e. non-voting) meeting with voting done on 9/21. My biggest concern was that time-sensitive decisions (mainly contest sanctions, January voting motion) would not get done. KCBS did grant preliminary approval to Antioch, CA and Young Harris, GA on 9/15 so these contests could get in the Bullsheet.

Hope this explanation helps. Last night's board meeting was very productive, IMO, and did not suffer for being postponed a week.

bover
09-22-2011, 11:12 AM
Thanks for the explanation Candy. And Ray...love the new signature and avatar! :thumb:

drbbq
09-22-2011, 06:13 PM
Thanks Candy. The Secretary really should try to have it together enough to remember to press send though.

Matt_A
09-23-2011, 12:38 PM
Thanks Candy. The Secretary really should try to have it together enough to remember to press send though.
Yeah, but the world ain't perfect and "feces occurs".

drbbq
09-23-2011, 01:21 PM
Yeah but in my world I'm accountable and I like others to be as well.

Scottie
09-23-2011, 01:36 PM
Errors occur and i can understand that. Does it excuse what happened? Honestly, id rather them be right than wrong. Im sure it has happened in the past. But in those days and age of instant knowledge from technology, nothing slips through the cracks.

I think what i am more saddened by are the actions or lack thereof of the rest of the directors to not raise a flag and 'remind' the sending party to 'hit send'. Surely other directors noticed that they hadnt received the agenda prior to the start of the meeting?

Yes accountability is huge. Could you imagine if they had let it slip and continued the meeting? Holy hell would be going on right now.

Doesnt excuse, but sheet happens..

Another reason i would never run for the board and why i fully support El Jefe in 2012!!!! :becky: